Administrative Hearings
Right to appeal .......................................... 16300
Requesting a hearing ..................................... 16310
Denial or dismissal of request ........................... 16400
The hearing file ......................................... 16511
Continuation of benefits ................................. 16514
The hearing .............................................. 16530 - 16537
The county office's responsibilities ..................... 16540 - 16542
STRI hearings ............................................ 16550
Administrative Disqualification Hearings
Why conducted ............................................ 16700
When conducted ........................................... 16701
Limitations .............................................. 16702
Consolidation of hearings ................................ 16703
How initiated ............................................ 16710 - 16712
Preparation of hearing file .............................. 16720 - 16722
Review of file ........................................... 16761 - 16761.1
Cancellation of hearing .................................. 16730
Advance notice of hearing ................................ 16740
Waived hearings .......................................... 16750
Scheduling hearings ...................................... 16760
Postponement of hearings ................................. 16762
Conducting the hearing ................................... 16770 - 16793
Adverse Action
Notice of ................................................ Glossary
At reported change ....................................... 11300 - 11310
AFDC
As unearned income ....................................... 5701
Verification of .......................................... 5726
Aggregate Allotments
At initial application ................................... 8651
Expedite households ...................................... 9500
Aliens
Eligible ................................................. 1621
Ineligible ............................................... 1621
Verification ............................................. 1621.2
Reporting Illegal Aliens ................................. 1621.4
Handling income and resources of ineligible aliens........ 1621.3
Sponsored Aliens ......................................... 1621.5
Alimony
As income ................................................ 5704
As vendor payments ....................................... 5413
As diverted payments ..................................... 5706
Allotments
As unearned income ....................................... 5702
Annual Bonuses
(See "Bonuses, Annual")
Annualization
Of school employee's income .............................. 7519
Of self-employment income ................................ 7518
Annuities
As unearned income ....................................... 5703
Appeals
(See "Administrative Hearings")
(See "Program Complaints")
Application Processes
Filing application ....................................... 8120 - 8140
Interviews ............................................... 8200 - 8270
Household cooperation .................................... 8300 - 8320
Processing standards ..................................... 8500 - 8540
Budgeting ................................................ 8600 - 8660
Form and notices to be supplied .......................... 8800 - 8850
Joint SSI/FS applications ................................ 8920 - 8950
Joint FS/AFDC applications ............................... 8960
Categorically eligible households ........................ 8961 - 8964.2
Expedited processing ..................................... 9100 - 9600
Recertifications ......................................... 10100 - 10800
Assistantships
As earned income ......................................... 5504
Attendant
Definition ............................................... Glossary
As medical deduction ..................................... 6510
Authorized Representatives
Definition of ............................................ 900
Restrictions ............................................. 910 - 920
Liability of ............................................. 930
Record of ................................................ 940
Controls ................................................. 950
Disqualification of ...................................... 970
Treatment centers as ..................................... 980
Bank Accounts
As a countable resource .................................. 4650
Jointly owned ............................................ 4601
Battered Women
Shelters for ............................................. 1840
Definition of ............................................ 1840
Handling income of ....................................... 1841
Handling resources of .................................... 1841, 4540
Special procedures for re-issuance in same month ......... 1841.1
Issuance of second allotment in same month via WFMO ...... 14301
Bendex
Explanation of ........................................... 2530
Reports .................................................. 2800
Bilingual Staff & Materials ................................... 230
Boarders
(Also See "Commercial Boarding Houses")
Defined .................................................. 1624
Eligibility of ........................................... 1624
Payments from ............................................ 1624.1, 5621
Determining household's share of income .................. 5621 - 5623
Boats/Boat Motors/Boat Trailers
As a non-liquid resource ................................. 4700
As income - producing property ........................... 4440
Bonds
As a countable resource .................................. 4610
Bonuses, Annual
Definition of ............................................ 5502
Handling ................................................. 5503
Building/Houses/Mobile Homes
As a non-liquid resource ................................. 4700
As income-producing property ............................. 4440
Determining rental income ................................ 5715
Burial Lot
As an excludable resource ................................ 4460
As a countable resource .................................. 4700
Capital Gains (Self-Employment) ............................... 5632
Cars
("See Vehicles")
Casehead ....................................................... 1500
Cash on Hand
As a countable resource .................................. 4620
Casualty Losses
As a shelter deduction ................................... 6610
Categorically Eligible
Classification as ........................................ 1920
Eligibility of ........................................... 1921 - 1922
Potentially categorically eligible ....................... 8961 - 8964.2
Certificate of Deposit
As a countable resource .................................. 4660
Ownership of ............................................. 4601
Certification Periods
Length of ................................................ 8700 - 8710
Prioritizing assignment of ............................... 8720
Shortening ............................................... 11320, 11343, 11346
Expedited households ..................................... 9500
Change reminder notice ......................................... 8710
Changes
(See "Reporting Changes")
Child Support
As excluded income ....................................... 5401
As unearned income ....................................... 5704 - 5704.4
Refunds .................................................. 5704.1
Citizenship
Requirement .............................................. 1621
Verification of .......................................... 1621.2 - 1621.4
Civil Rights
See "Discrimination Complaints" .......................... 700 - 730
Racial/Ethnic data collection ............................ 740
Claims
("See Overpayments")
Collateral Contact
Definition of ............................................ Glossary
(See "Collateral Contact")
How to designate ......................................... Glossary
(See "Collateral Contact")
Commercial Boarding Houses
Eligibility or proprietor ................................ 1624.2
Eligibility of residents ................................. 1624
Verification ............................................. 1624.3
Determining income ....................................... 5620
Communal Dining Facility
Definition ............................................... Glossary, 121
Use of food stamps in facility ........................... 121
Complaint Procedures
Civil Rights ............................................. 700
Program complaints ....................................... 600
Hearing rights (Summary) ................................. 16100
Continuation of Benefits
When Administrative Hearing is requested ................. 16514
Contractual Income
As earned income ......................................... 5505
Handling of .............................................. 7519
Contributions
As unearned income ....................................... 5705
As vendor payments ....................................... 5413
Cooperation, Household
Definition ............................................... Glossary
(See "Household Cooperation")
Cooperation at application ............................... 8300 - 8320
Cooperation with Q.C. .................................... Glossary
(See "Household Cooperation")
Cooperation at subsequent review ......................... Glossary
(See "Household Cooperation")
Costs of Doing Business
As excluded income ....................................... 5402
Used in determining self-employment income ............... 5640
Court Litigation, Resources in
As an inaccessible resource .............................. 4920
Deductions
Earned income ............................................ 6200
Farm Loss ................................................ 6210
Deductions (Cont'd)
Standard ................................................. 6300
Dependent care ........................................... 6400 - 6410
Medical .................................................. 6500 - 6526
Excess shelter ........................................... 6600 - 6627
Determining if expense should be deducted ................ 6700
Determining month of deduction ........................... 6710
Projecting expenses ...................................... 6720 - 6722
Averaging expenses ....................................... 6730
Chart .................................................... 6800
Deposits, Utility
As a shelter cost ........................................ 6610
As an inaccessible resource .............................. 4550
Depreciation
In capital gains ......................................... 5632
Not an allowable cost of producing self-employment
Income ................................................... 5640
Destitute Households
Definition ............................................... 9446
Determining eligibility .................................. 9446
Sources of income for .................................... 9447
Assigning certification periods .......................... 9500
Postponing verification for .............................. 9510
Disasters
Damages from as a shelter cost ........................... 6610
Federally declared disaster procedures ................... 17100 - 17700
Discrimination Complaints
Definition of ............................................ 700
Filing of ................................................ 710
Verbal allegations of .................................... 720
Delays in reporting ...................................... 730
Disqualified Household Members
For IPV/Work Registration ................................ 1623.2
For SSN .................................................. 1623.1
For Workfare ............................................. 1623.3
Diverted Payments
As unearned income ....................................... 5706
As earned income ......................................... 5506
Dividends
As unearned income ....................................... 5711
Documentation
General explanation ...................................... 314
Of verbal allegation of discrimination ................... 720
Of SSN ................................................... 2210
Of disability as a work registration exemption ........... 3230
Of excluded resources .................................... 4480
Of inaccessible resources ................................ 4480
Of countable liquid resources ............................ 4610 - 4670
Of non-liquid resources .................................. 4714
Documentation (Cont'd)
Of vehicles .............................................. 4821
Of lump sum payments ..................................... 4953
Of excluded income ....................................... 5416
Of earned income ......................................... 5516
Of self-employment income ................................ 5650
Of unearned income ....................................... 5727
Of dependent care costs .................................. 6410
Of medical deduction ..................................... 6526
Of shelter costs ......................................... 6627
Of date reported change received ......................... 11300
When shortening certification period ..................... 11320
Drug and Alcohol Treatment Centers
As an authorized representative .......................... 981
When a resident leaves ................................... 985.1
Disqualification of ...................................... 986
Earmarked Resources
As an excludable resource ................................ 4460
Earned Income Deduction ....................................... 6200
Earnings of a child under 18 .................................. 5403
Educational Assistance
Explanation of ........................................... 1622.4
As excluded income ....................................... 5404
As earned income ......................................... 5504, 5513
As unearned income ....................................... 5707
Educational Expenses
Explanation of ........................................... 1622.4
As excluded income ....................................... 5404
Eligibility Factors ........................................... 1200
Emancipated Minor
Definition ............................................... Glossary
(See "Emancipated Minor")
Earnings of .............................................. 5403 (NOTE)
Energy Assistance Payments
As vendor payments ....................................... 5413
Excluded by Federal Statute .............................. 5405
Utility assistance from HUD .............................. 5722
HEAP assistance as deductible ............................ 6626
Other energy assistance as deductible .................... 6626.1
Enumeration, SSN ............................................... 2400
Equity Value
As a resource ............................................ 4712
Of real property ......................................... 4712
Of vehicles .............................................. 4810 - 4850
Expedited Service
Entitlement to ........................................... 9200
Processing standards ..................................... 9400
Verification ............................................. 9441
Late determinations ...................................... 9410
Interviews ............................................... 9420 - 9430
Expedited Service (Cont'd)
Destitute households ..................................... 9446 - 9448
Use of Utility Standard .................................. 6622.1
Aggregate allotment ...................................... 9500
Expenses, Anticipating
In prospective budget .................................... 6720
Projecting medical expenses .............................. 6721
Projecting utility expenses .............................. 6722
Expenses, Averaging ........................................... 6730
Expiration, Notice of (EMS-239)
When to issue ............................................ 10200
What notice must contain ................................. 10210
Fair Market Value
Vehicles ................................................. 4821
Real property ............................................ 4441
Farmworkers, Seasonal
Definition ............................................... Glossary
(See "Seasonal Farmworker")
Work registration of ..................................... 3280
Entitlement to expedited services ........................ 9200
Farm Loss Deduction ........................................... 5640.1
(By) Federal Statute
Income, excluded ......................................... 5405 -
Resources, excluded ...................................... 4450 -
Food Stamp Certification Manual
Maintenance of ........................................... 311
Use of ................................................... 312
Food Stamp Mail Out
Release from hold ........................................ 14325
Remails .................................................. 14301
Supplements .............................................. 14301
Replacements ............................................. 14400 - 14433
500 transactions ......................................... 14301
Restorations ............................................. 14301
Mutilated coupons ........................................ 14433
Return of Stamps by household ............................ 14500 - 14510
Food Stamp Program
Purpose of ............................................... 110
Use of food stamps ....................................... 120
Authorization for ........................................ 200
State's responsibilities ................................. 200
Foster Care Payments
As unearned income ....................................... 5708
Fraud
(See "Intentional Program Violation")
Garnishments .................................................. 5506
Gifts
As unearned income ....................................... 5709
Good Cause
For voluntary quit ....................................... 3620
For WORK program non-compliance .......................... 3510
For Workfare non-compliance .............................. 3852
For failure to supply SSN ................................ 2310
Grants
(See "Educational Assistance")
Group Living Arrangements
As authorized representatives ............................ 982
When a resident leaves ................................... 985.2
Disqualification of ...................................... 986
Head of household, economic ................................... 3110, 3120
Hearings
(See "Fair Hearings or Administrative
Disqualification Hearings")
Home and Lot
As an excludable resource ................................ 4410
Home Visits
To conduct interview ..................................... 8260
As part of verification procedure ........................ Glossary
(See "Home Visit")
Household Composition
Definition of household .................................. 1630
Determining .............................................. 1600 - 1633
Separate household status ................................ 1631 - 1633
Household Goods
As an excludable resource ................................ 4420
Household Members
Eligible ................................................. 1630
Ineligible, Aliens ....................................... 1621
Ineligible, Students ..................................... 1622.5 - 1622.7
Disqualified ............................................. 1623 - 1623.3
Foster care .............................................. 1640
Boarders ................................................. 1624 - 1624.3
Strikers ................................................. 1700 - 1740
Household, Separate ............................................ 1630 - 1633
Household, Type of ............................................ 1900
Aged/Disabled ............................................ 1910
Categorically eligible ................................... 1920
Regular .................................................. 1930
Homeless ................................................. 1850
HUD Payments
As excluded income ....................................... 5413
As unearned income ....................................... 5722
IEVS - (Income and Eligibility Verification System)
General explanation ...................................... 2500
Use of information ....................................... 2600
Verification ............................................. 2700
Reports .................................................. 2800
Savings .................................................. 2900
ID Cards ...................................................... 8840
Identity, Verification of
Person making application ................................ 1400
Authorized representative ................................ 960
Immigration and Naturalization Service (INS) .................. 1621.1 - 1621.4
Income Annualized ............................................. 7517
Income Anticipated
Weekly ................................................... 7513.1
Bi-weekly ................................................ 7513.2
Semi-monthly ............................................. 7514
Monthly .................................................. 7516
Not received on scheduled basis .......................... 7515
Income, Averaged ............................................... 7521
Income, Calculation of
Prospective .............................................. 7512 - 7523.2
Destitute ................................................ 9445 - 9448
Self-employment .......................................... 5600 - 5660
Installment contracts .................................... 5710
Striker income ........................................... 1730
Student income ........................................... 1622.4 - 1622.6
Income, Earned
Annual Bonuses ........................................... 5502 - 5503
Assistantships ........................................... 5504
Contractual income ....................................... 5505
Diverted wages ........................................... 5506
Military pay ............................................. 5507
Sick pay/maternity benefits .............................. 5508
Training allowances ...................................... 5509
Odd Job .................................................. 5512.1
Vista payments ........................................... 5511
Wages and salaries ....................................... 5512
Work study ............................................... 5513
Income Eligibility Standards .................................. 5200
Income, Excluded
Child Support/Title IV-D ................................. 5401
Costs of producing self-employment income ................ 5402
Earnings of a child ...................................... 5403
Earned Income Tax Credits ................................ 5414
Educational expenses ..................................... 5404
(By) Federal Statute ..................................... 5405
In-kind .................................................. 5406
Irregular Income ......................................... 5407
Loans .................................................... 5408
Non-recurring lump sum payments ...........................5409
Recoupment ............................................... 5410
Reimbursements ........................................... 5411
Third-Party beneficiary .................................. 5412
Vendor payments .......................................... 5413
Income Producing Property
As an excludable resource ................................ 4440
Income Reference List ......................................... 5800
Income, Self-Employment
Definition ............................................... 5610
Commercial boarding houses ............................... 5620 - 5623
Other self-employment income ............................. 5630
Determining self-employment gross income ................. 5631 - 5635
Capital gains ............................................ 5632
Calculating net income ................................... 5640 - 5642
Certification periods .................................... 5660
Closely Held Corporations ................................ 5643
Income, Unearned
AFDC ..................................................... 5701
Allotments ............................................... 5702
Annuities ................................................ 5703
Child Support/Alimony Payments ........................... 5704 - 5704.4
Contributions ............................................ 5705
Diverted payments ........................................ 5706
Educational benefits ..................................... 5707
Foster care payments ..................................... 5708
Gifts .................................................... 5709
Installment contracts .................................... 5710
Interest, Dividends, Royalties ........................... 5711
Pensions ................................................. 5712
Railroad retirement .................................... 5713
Reimbursements/Normal Living Expenses .................. 5714
Rental income .......................................... 5715
Severance pay .......................................... 5716
Sick pay ............................................... 5717
Social Security ........................................ 5718
Strike benefits ........................................ 5719
Supplemental Security Income ........................... 5720
Unemployment insurance ................................. 5721
Utility assistance ..................................... 5722
Veteran Administration (VA) benefits ................... 5723
Workman's compensation ................................. 5724
Income Tax Refunds
As an excludable resource .............................. 4950
Indian Lands
As an excludable resource .............................. 4450
Individual Retirement Accounts
As a countable resource ................................ 4630
Ineligible Household Members ................................ 1620
Ineligible aliens ...................................... 1621
Students ............................................... 1622.3, 1622.5 - 1622.7
Disqualified individuals ............................... 1623 - 1623.3
Boarders ............................................... 1624 - 1624.3
Residents of institutions .............................. 1800 - 1842
Initial Month of Application
Definition ............................................. 8100
Budgeting .............................................. 7522
Prorated initial allotment ............................. 8610In-Kind Income
As excluded income ..................................... 5406
Installment Contracts
As unearned income ..................................... 5710
Institutions
Definition of .......................................... 1800
Drug and alcohol treatment centers ..................... 1820 - 1825
Group living arrangements .............................. 1830 - 1834
Homeless Shelters ...................................... 1850
Shelters for battered women ............................ 1840 - 1842
Federally subsidized housing for elderly ............... 1810
As authorized representative ........................... 980 - 986
Insurance
As income .............................................. 5717
As a shelter deduction ................................. 6610
As a medical deduction ................................. 6510
As a lump sum payment .................................. 4950 - 4953
Intentional Program Violation (IPV)
Definition ............................................... 15410, 16600
Handling IPV overpayments ................................ 15600 - 15640
Disqualification for IPV ................................. 16600
Imposing the disqualification ............................ 16800 - 16840
Interest
As unearned income ....................................... 5711
As a business expense .................................... 5640
When paid on rental property ............................. 5715
Interpreters, Requirement for ................................. 230 - 232
Interviews
General requirement ...................................... 8200
As a caseworker responsibility ........................... 313
Scheduling, initial ...................................... 8210
Scheduling, recertification .............................. 10510
Scheduling, expedited .................................... 9420
Same day ................................................. 8220
Later date ............................................... 8230
Midpoint reviews ......................................... 11342
Joint applications ....................................... 8240
Conducting ............................................... 8250
Out of office, initial ................................... 8260
Out of office, recertification ........................... 10530
Failure to attend, initial ............................... 8503, 8521
Failure to attend, recertification ....................... 10520
With an AR ............................................... 8270
IPV Disqualification Hearings
(See "Administrative Disqualification Hearings")
Irregular Income
As excluded income ....................................... 5407
Issuance
(See "Food Stamp Mail Out")
Jointly Held Resources ........................................ 4910
Jointly Held Bank Accounts .................................... 4601
Jointly Held Keogh Plans ...................................... 4640
Junked Vehicles ............................................... 4832
Keogh Plans
As a countable resource .................................. 4640
Licensed Vehicles
Definition ............................................... 4820
Determining Resource Value ............................... 4821
Life Insurance
As a resource ............................................ 4420
As a lump sum payment .................................... 4950 - 4953
Limits
Income ................................................... 5200
Resources ................................................ 4300 - 4310
Live-in-attendants ....................................... 6510
Loans
As excluded income ....................................... 5408
As educational assistance ................................ 5707
Farm loans ............................................... 5640.2
Lots
Home and lot ............................................. 4410
Burial lot ............................................... 4460
Lump Sum Payments
Definition ............................................... 4950
Handling ................................................. 4951
Verification ............................................. 4952
Documentation ............................................ 4953
Mass Changes .................................................. 11800
Reports generated ........................................ 11810 - 11825
Medical Costs
As an allowable expense .................................. 6510
Medical Deduction
Definition ............................................... 6500
Allowable costs .......................................... 6510
Determining amount of .................................... 6520 - 6523
Calculation of ........................................... 6525
24 month certifications .................................. 11344
Migrant Farmworkers
Definition ............................................... 9200
As a destitute household ................................. 9446 - 9448
Work registration of ..................................... 3280
Military Pay
As earned income ......................................... 5507
Month of Application
Defined .................................................. 8100
As relates to proration .................................. 8610
As relates to retroactive benefits ....................... 8650
Mortgage Payments
As a shelter cost ........................................ 6610
Mutilated Coupons
Replacement of ........................................... 14433
Maternity Benefits
As earned income ......................................... 5508
As unearned income ....................................... 5717
Mutual Funds
As a countable resource .................................. 4651
Net Monthly Income
Prospective budgeting .................................... 7600
Non-Cooperation
Definition ............................................... Glossary
(See "Household Cooperation")
At application ........................................... 8300
When an overpayment is suspected ......................... 8310
Following certification .................................. 8320
Non-Discrimination ............................................ 700 - 740
Notice of Action
Definition ............................................... Glossary
(See "Notice of Action")
Adequate notice .......................................... Glossary
(See "Notice of Action")
Adverse action ........................................... Glossary
(See "Notice of Action")
Of eligibility ........................................... Appendix C
Of denial ................................................ Appendix C
Of pending status ........................................ 8506
Of variable basis of issuance ............................ 8810
For joint AFDC/FS applications ........................... 8960
For potentially categorically eligible ................... 8963
For expedited applications when verification is
postponed............................................ 9500
At reported change ....................................... 11300
At midpoint review ....................................... 11345
Exemptions from .......................................... 11900
Out of Office Interview
At initial application ................................... 8260
At recertification ....................................... 10530
Overpayments
When to prepare .......................................... 15200
Timely submission ........................................ 15300
How to prepare ........................................... 15400 - 15420
Overpayment Unit Responsibilities ........................ 15500 - 15534
IPV overpayments ......................................... 15600 - 15640
Recoupment ............................................... 15700
Accepting food stamps in payment of ...................... 15800 - 15830
Tax refund intercept ..................................... 15900 - 15970
Referral for disqualification hearing .................... 16710 - 16712
Offsetting claims ........................................ 13320
Failure to report changes ................................ 11240
Liability of AR's ........................................ 930
Liability of Treatment Centers as AR's ................... 984PA Households
Right to joint interview ................................. 8240, 8960
As categorically eligible ................................ 1920, 8961 - 8964
Pending Status of Applications ................................ 8520 - 8530
Pending Status
Notice of ................................................ 8506
Pension Funds
As unearned income ....................................... 5712
As excluded resources .................................... 4420
Personal Effects/Personal Property
As an excluded resource .................................. 4420
As a non-excluded resource ............................... 4700
Personnel
Standards ................................................ 220
Training of .............................................. 240
Volunteers ............................................... 220
Prescreening
Expedited services ....................................... 9300
Processing Standards
Initial applications ..................................... 8500
Expedited applications ................................... 9400
Recertifications ......................................... 10600 - 10640
Changes .................................................. 11310
Mid pint reviews ......................................... 11341
Program Complaints ............................................ 600
Property, Income Producing
As an excluded resource .................................. 4440 - 4441
Property for Sale
As an excluded resource .................................. 4530
Program Information
Informational activities ................................. 210
General program information .............................. 520
Property in Probate
As an inaccessible resource .............................. 4520
Property for sale
As an inaccessible resource .............................. 4530
Property Taxes
As a shelter cost ........................................ 6610
As a cost of producing self-employment income ............ 5640
Proration of Benefits ......................................... 8610
Pseudo Social Security Number
Assignment of ............................................ 8161
Use at initial application ............................... 8161
Quality Control ............................................... 800
Selection of cases ....................................... 810 - 830
Reviewing active cases ................................... 840
Calculating case error rate .............................. 850
Calculating dollar error rate ............................ 860
Appeal process ........................................... 890
Questionable Information (Handling)
Authorized representatives ............................... 940 - 950
Residency ................................................ 1330
Age of head of household ................................. 1500
Household composition .................................... 1610
Separate dwelling claims ................................. 1632
Separate household status ................................ 1632.1
IEVS ..................................................... 2720
Disability, (Work Registration) .......................... 3230
Home and lot ............................................. 4410
Trust funds .............................................. 4510
Property in probate ...................................... 4520
Real property for sale ................................... 4530
Resources of residents of shelters for battered women .... 4540
Security deposits ........................................ 4550
Encumbrances ............................................. 4713
Resource value/licensed vehicles ......................... 4821
Lump sum payments ........................................ 4952
Combined accounts ........................................ 4960
Excluded income .......................................... 5415
Verification of unearned income .......................... 5727
Dependent care costs ..................................... 6410
Household cooperation .................................... 8300
Shortening certification periods ......................... 11320
Changes in resources ..................................... 11424
Changes in HH composition ................................ 11434, 11436
Changes in address/residency ............................. 11446
Reports from Q.C. ........................................ 11740
Field investigations ..................................... 11750
Reports from individuals ................................. 11770
Generally known information .............................. 11780
Quit, Job (See "Voluntary Quit")
Racial/Ethnic Data Collection ................................. 740
Railroad Retirement
As unearned income ....................................... 5713
Recertification
Notice of expiration ..................................... 10200 - 10210
Timely application ....................................... 10300
Untimely application ..................................... 10400
Interviews ............................................... 10500 - 10530
Processing, timely ....................................... 10600 - 10640
Processing, untimely ..................................... 10700 - 10710
Reconciliation, semi-annual ................................... 14600 - 14660
Records and Reports (Also see "Reports")
General information ...................................... 400
Retention ................................................ 410
Order .................................................... 420
System Reports ........................................... 430
Old manual issuance records .............................. 440
Household access to records .............................. 540
Recoupments
As excluded income ....................................... 5410
As allotment reduction ................................... 15700
Recreational Vehicles ......................................... 4840 - 4841
Reimbursements
As excluded income ....................................... 5411
As earned income ......................................... 5512
As unearned income ....................................... 5714
Rent
As a shelter cost ........................................ 6610
As a cost of producing self-employment income ............ 5640
Rental Income ................................................. 5715
Reimbursement
As unearned income ....................................... 5714
As excluded income ....................................... 5411
Reporting Changes
Requirement .............................................. 11200 - 11240
Processing standards (General) ........................... 11310
Failure to report ........................................ 11240
Income changes ........................................... 11410 - 11414
Resources changes ........................................ 11420 - 11425
HH composition ........................................... 11430 - 11436
Residence changes ........................................ 11440 - 11446
Medical expense changes .................................. 11450 - 11455
Not required to be reported .............................. 11500
PA households ............................................ 11600 - 11630
Reported by other DEMS personnel ......................... 11710
Nursing home workers ..................................... 11720
Service workers .......................................... 11730
Quality Control .......................................... 11740
Field investigation ...................................... 11750
Public information ....................................... 11760 - 11780
Mass changes ............................................. 11800 - 11825
Exemptions from notice ................................... 11900
Reports, Prepared by County
Illegal aliens ........................................... 1621.4
Drug treatment and rehab. centers ........................ 1824
Homeless meal providers .................................. 1852
IEVS Savings ............................................. 2900
Workfare ................................................. 3800 - 3880
Quality Control .......................................... 11740
Suspected fraud .......................................... 11750
Offset of restored benefits .............................. 13320
Reconciliations .......................................... 14670
Overpayments ............................................. 15430
Food stamps accepted on overpayments ..................... 15800 - 15830
Fair hearing file ........................................ 16511
Administrative disqualification file ..................... 16720 - 16722
Disaster issuance ........................................ 17600
Disaster review .......................................... 17700
Reports, System Generated
As part of the case record ............................... 430
SSN verification ......................................... 2400 - 2411
IEVS ..................................................... 2500 - 2920
Application reports ...................................... 8160
Notice of expiration ..................................... 10210
Mass change .............................................. 11821 - 11825
Review for change ........................................ 5503, 7522, 2223
Midpoint Review .......................................... 11340
Food Stamp Mail Out ...................................... 14200, 14300
Replacement of food stamps
Mutilated coupons ........................................ 14433
Lost in disaster ......................................... 14432
Full allotment, lost in mail ............................. 14410 - 14420
Partial allotment, lost in mail .......................... 14431
Lost or Stolen after delivery ............................ 14401
Residency
Determining .............................................. 1300 - 1320
Verification of .......................................... 1330
Resources
When determined .......................................... 4200
Eligibility standards .................................... 4300 - 4310
Excluded ................................................. 4400 - 4480
Inaccessible ............................................. 4500 - 4580
Countable liquid ......................................... 4600 - 4670
Countable non-liquid ..................................... 4700 - 4714
Vehicles ................................................. 4800 - 4841
Special situations ....................................... 4900 - 4974
Resources, Excluded
Burial lots .............................................. 4460
By law ................................................... 4450
Earmarked ................................................ 4460
Home and lot ............................................. 4410
Household goods .......................................... 4420
Resources, Excluded
Income producing property ................................ 4440
Income tax refunds ....................................... 4950
Indian lands ............................................. 4450
Life insurance policies .................................. 4420
Personal effects ......................................... 4420
Resources of AFDC/SSI Recipients ......................... 4451
Prorated income .......................................... 4460
Resources Inaccessible
Irrevocable trust funds .................................. 4510
Property in probate ...................................... 4520
Property for sale ........................................ 4530
Residents of shelters for battered women ................. 4540
Security deposits ........................................ 4550
Trust funds .............................................. 4510
Resources, Liquid
Bonds .................................................... 4610
Bank accounts ............................................ 4650
Cash on hand ............................................. 4620
Advanced Earned Income Tax Credits ....................... 4621
IRA's .................................................... 4630
KEOGH plans .............................................. 4640
Mutual funds ............................................. 4651
Savings certificates ..................................... 4660
Stocks ................................................... 4670
Resources, Non-liquid
Boats/boat motors/boat trailers .......................... 4700
Buildings/houses/mobile homes ............................ 4700
Burial lots .............................................. 4700
Non-excludable personal property ......................... 4700
Vacation homes/time-shares ............................... 4700
Vehicles ................................................. 4800 - 4850
Resources, of Disqualified or Ineligible Member
As inaccessible resource ................................. 4930
Of ineligible students ................................... 1622.7
For SSN .................................................. 1623.1
For IPY or Work Registration non-compliance .............. 1623.2
For Workfare Sanction .................................... 1623.3
Of ineligible aliens ..................................... 1621.3
Resources, Owned by Residents of Shelters For
Battered Women ........................................... 4540
Resources, Special Situations
Jointly owned resources .................................. 4910
Court litigation ......................................... 4920
Of disqualified/ineligible members ....................... 4930
Of sponsored aliens ...................................... 4940
Lump sum payments ........................................ 4950 - 4953
Transfer of resources .................................... 4970 - 4974
Resources, Vehicles
(See "Vehicles")
Responsibilities
Of DEMS .................................................. 200
Of caseworker ............................................ 300 - 317
Of institution as AR ..................................... 984 - 986
For designation of casehead .............................. 1500
Of sponsored aliens ...................................... 1621.9
Of authorized meal providers ............................. 1851
Of work registrants ...................................... 3500
For workfare ............................................. 3840 - 3856
At application, county office ............................ 8130
At application, for household ............................ 8300 - 8320
For reporting changes .................................... 11200 - 11240
Of Overpayment Unit ...................................... 15500
Of Accounting Section (For Overpayments) ................. 15510
County office, fair hearings ............................. 16531
Responsiblities (Cont'd)
County office, hearing decision .......................... 16540 - 16542
For conducting disqualification hearings ................. 16704
For imposing the disqualification ........................ 16800
For determination of a disaster .......................... 17200
For verification ......................................... Glossary
(See "Verification")
For issuing notices ...................................... Glossary
(See "Notice of Action")
For designating a collateral ............................. Glossary
(See "Collateral Contact")
Restorations - out of state .................................... 1350
Rights, of Households
To file discrimination complaint ......................... 710 - 730
To designate AR .......................................... 900
To designate case head ................................... 1500
Of residents of group living arrangements ................ 1830
Of residents of shelters for battered women .............. 1840
At application ........................................... 8120
For out-of-office interview .............................. 8260
To retroactive benefits .................................. 8650
To apply at SSA office ................................... 8920
To joint FS/AFDC application ............................. 8960
As categorically eligible ................................ 8961 - 8964.2
To expedited services .................................... 9200
To notice of expiration .................................. 10200
To supplements/restorations .............................. 13100
To file a fair hearing ................................... 16300
To review hearing file ................................... 16512
To subpoena witnesses .................................... 16513
To postpone hearing ...................................... 16524
To judicial review ....................................... 16537
To waive disqualification hearing ........................ 16750
To review disqualification file .......................... 16761
To participate in program pending determination
of an IPV............................................ 16770
During disqualification hearing .......................... 16782
To judicial review ....................................... 16910
To apply under disaster provisions ....................... 17310
Roomers
Definition ............................................... Glossary
(See "Roomer")
Determining income from .................................. 5715
Rounding
For weekly income ........................................ 7513.1
For bi-weekly income ..................................... 7513.2
For semi-monthly income .................................. 7514
For un-scheduled income .................................. 7515
For averaged income ...................................... 7521
Rounding (Cont'd)
When calculating gross income ............................ 7524
When calculating net income .............................. 7600
When calculating prorated initial allotment .............. 8610
Minimum food stamp allotments ............................ 8620 - 8640
Royalties
As unearned income ....................................... 5711
Same Day Filing ............................................... 8120
Same Day Processing ........................................... 8220
Savings Certificates (CD's)
As a countable resource .................................. 4660
Scheduling Interviews
Initial applications ..................................... 8210
Out of office ............................................ 8260
Expedited ................................................ 9420 - 9430
Recertification .......................................... 10510
Scholarships
As educational assistance ................................ 1622.4
School Employees
Determining the income of ................................ 7519
Screening
For expedited service .................................... 9300 - 9323
Screens, Online ............................................... See Appendix H
Security Deposits
As an inaccessible resource .............................. 4550
Self-Employment Income
(See "Income, Self-Employment")
Separate Household Status ..................................... 1631 - 1633
Severance Pay
As lump sum payment ...................................... 5409
An unearned income ....................................... 5716
Shelter Costs, Allowable ...................................... 6610
Shelter Deduction
Definition ............................................... 6600
Allowable costs .......................................... 6610
Utility standard ......................................... 6620 - 6622
Actual utility costs ..................................... 6623
Shared costs ............................................. 6624
Excess utility usage ..................................... 6625
HEAP payments ............................................ 6626
Shelters for Battered Women
As authorized representatives ............................ 983
When a resident leaves ................................... 985.3
Disqualification of ...................................... 986
Sick Pay
As earned income ......................................... 5508
As unearned income ....................................... 5717
Social Security Numbers
Authorization ............................................ 2100
Social Security Numbers (Cont'd)
Requirement .............................................. 2200
Verification/Enumeration ................................. 2400
Social Security Payments
As unearned income ....................................... 5718
Sponsored Aliens .............................................. 1621.5
Deeming income and resources ............................. 1621.6
Change of sponsor ........................................ 1621.7
Change in sponsor's circumstances ........................ 1621.8
Sponsor verification ..................................... 1621.9
Notices .................................................. 1621.10
Overissuances ............................................ 1621.11
SSI (Supplemental Security Income) ............................ 5720
Staffing ...................................................... 220 - 242
Standard Deduction ............................................ 6300
Standard Utility Allowance
As an allowable shelter cost ............................. 6610
Explanation of ........................................... 6620
Determining entitlement for .............................. 6621 - 6621.1
Choosing between actual and standard ..................... 6622
Stocks
As a countable resource .................................. 4670
Strikers
Definition ............................................... 1700
Status as striker ........................................ 1710
Resources of strikers .................................... 1720
Determining income ....................................... 1730
Verification/documentation ............................... 1740
Students
Determining eligibility .................................. 1622 - 1622.3
Income and resources (eligible) .......................... 1622.4
Income and resources (ineligible) ........................ 1622.5 - 1622.7
Supplemental Security Income
As unearned income ....................................... 5720
Tax Credits
(See "Earned Income Tax Credits")
Tax Refunds
As non-recurring lump sum payments ....................... 4950
Telephone Expense
As an allowable shelter cost ............................. 6610
Telephone Interviews .......................................... 8260, 10530, 11342
Third-Party Beneficiary
As excluded income ....................................... 5412
Thirty-Day Processing
Initial applications, standards .......................... 8500
Approvals ................................................ 8502
Denials .................................................. 8503
Delayed applications ..................................... 8510 - 5830
Applications pending 60 days or more ..................... 8540
Training Allowances
As earned income ......................................... 5509
Training
Requirements ............................................. 240
Public attendance of ..................................... 241
FNS review ............................................... 242
Transfer of Resources ......................................... 4970 - 4974
Travel Advances
As a reimbursement ....................................... 5411
To destitute households .................................. 9447
Treatment Centers
Use of food stamps in .................................... 120
As authorized representatives ............................ 981
When a resident leaves ................................... 985.1
Disqualification of ...................................... 986
Trust Funds ................................................... 4510
Tuition and Mandatory Fees
As an exclusion from educational income .................. 1622.4, 5404
Unearned Income
(See "Income, Unearned")
Unemployment Compensation
As unearned income ....................................... 5721
Union Membership
As good cause (Work Registration)......................... 3510
Of striking members ...................................... 1700 - 1710
Unlicensed Vehicles
Definition ............................................... 4830
Determining resource value ............................... 4831 - 4832
Unoccupied Home
Expenses of, as a shelter cost ........................... 6610
Utility Assistance
As unearned income ....................................... 5722
Utility Expenses
As an allowable shelter cost ............................. 6610
Utility Standard
Definition of ............................................ 6620
Entitlement to ........................................... 6621 - 6621.1
Choosing to use .......................................... 6622 - 6622.1
Shared costs ............................................. 6624
Use of when utility bills paid by HEAP ................... 6626
Vacation Homes/Time Shares
As a non/liquid resource ................................. 4700
As income producing property ............................. 4440
Variable Allotment
At initial application ................................... 7522
For AFDC applicants ...................................... 8960
For categorically eligible ............................... 8963
Authorization of ......................................... 14323
Vehicles
Licensed vehicles ........................................ 4820 - 4821
Unlicensed vehicles ...................................... 4830 - 4831
"Junked" vehicles ........................................ 4832
Recreational vehicles .................................... 4840 - 4841
Totally excluded ......................................... 4430
Vendor Payments
As excluded income ....................................... 5413
As earned income ......................................... 5506
As unearned income ....................................... 5706
Verification
Of separate household status ............................. 1633
Of striker's income ...................................... 1740
IEVS ..................................................... 2700 - 2720
Of not obvious disability for work registration .......... 3230
Of non-liquid resources .................................. 4713
Of excluded resources .................................... 4470
Of countable resources ................................... 4600
Of lump sum payments ..................................... 4952
Of status as an eligible alien ........................... 1621.2 - 1621.2.4
Of excluded income ....................................... 5415
Of earned income ......................................... 5514 - 5515
Of self-employment income ................................ 5650
Of unearned income ....................................... 5725 - 5726
Of dependent care costs .................................. 6410
Of medical costs ......................................... 6524 - 6524.1
At midpoint Review ....................................... 11343
Of shelter cost .......................................... 6627
Veterans Administration (VA) Benefits
As unearned income ....................................... 5723
Vista Payments
As excluded income ....................................... 5405
As included income ....................................... 5511
Voluntary Quit
Defined .................................................. 3600
When to apply sanction ................................... 3610
Good cause ............................................... 3620
Caseworker judgement ..................................... 3621
Verification ............................................. 3630
Disqualification ......................................... 3640
Notices .................................................. 3650
Ending disqualification .................................. 3660
Disqualification at reported change ...................... 11433
Voluntary Withdrawal of Application ........................... 8150
Voluntarily Leaving the Program ............................... 11900
Wages and Salaries
As earned income ........................................ 5512 - 5512.1
Workfare
Defined .................................................. 3800
Participants ............................................. 3810
Obligation ............................................... 3820
Conditions ............................................... 3801
Responsibilities, county office .......................... 3830
Responsibilities, registrant ............................. 3830 #6
Responsibility, sponsor .................................. 3840
Sanctions ................................................ 3850 - 3856
Hearings ................................................. 3860
Reporting ................................................ 3870
Enhanced reimbursement ................................... 3880
Project SUCCESS
Definition ............................................... 3400
Operation ................................................ 3410
Who will participate ..................................... 3420
Referral to .............................................. 3420 - 3433
Closure of Case .......................................... 3434
Compliance ............................................... 3500 - 3524.2
Work Registration
Summary .................................................. 3100
Terminology .............................................. 3110
Head of Household ........................................ 3120 - 3121
Exemptions ............................................... 3200 - 3290
Referral ................................................. 3310 - 3320
Project SUCCESS .......................................... 3400 - 3434
Compliance ............................................... 3500 - 3524.2 Voluntary quit ........................................... 3600 - 3660
Appeals .................................................. 3700
Workfare ................................................. 3800 - 3880
Workers or Workman's Compensation
As unearned income ....................................... 5724
Work-Study
As earned income ......................................... 5513
Wrong office, Filing Application in ............................ 8141