{\rtf1\mac\deff3{\fonttbl{\f1\fnil Chicago;}{\f2\fnil Geneva;}{\f3\fnil Monaco;}{\f4\fnil Zeal;}{\f5\fnil Zapf Dingbats;}{\f6\fnil Zapf Chancery;}{\f7\fnil Wingdings;}{ \f8\fnil VT100;}{\f9\fnil Verdana;}{\f10\fnil Times New Roman;}{\f11\fnil Times;}{\f12\fnil Symbol;}{\f13\fnil Swing;}{\f14\fnil Script MT Bold;}{\f15\fnil Palatino;}{ \f16\fnil Oxford;}{\f17\fnil Onyx;}{\f18\fnil Old English Text MT;}{\f19\fnil Old English Text;}{\f20\fnil New York;}{\f21\fnil New Century Schlbk;}{\f22\fnil New Berolina MT;}{\f23\fnil Nadianne;}{ \f24\fnil N Helvetica Narrow;}{\f25\fnil Mishawaka Bold;}{\f26\fnil Mishawaka;}{\f27\fnil Machine;}{\f28\fnil Lucida Bright;}{\f29\fnil Lubalin Graph;}{\f30\fnil Klang MT;}{\f31\fnil %InterCon3270apl;}{ \f32\fnil VT-132;}{\f33\fnil VT-80;}{\f34\fnil VT-80 Graphics;}{\f35\fnil %InterCon3270sym;}{\f36\fnil Impact;}{\f37\fnil Helvetica Compressed;}{\f38\fnil Helvetica Black;}{\f39\fnil Helvetica;}{ \f40\fnil Gill Sans Condensed Bold;}{\f41\fnil Garamond Narrow;}{\f42\fnil Delphian;}{\f43\fnil Courier New;}{\f44\fnil Courier;}{\f45\fnil Comic Sans MS;}{\f46\fnil Bookman;}{\f47\fnil Bodoni MT Ultra Bold;}{ \f48\fnil Avant Garde;}{\f49\fnil Arial MT Condensed Light;}{\f50\fnil Arial Black;}{\f51\fnil Arial;}{\f52\fnil %MAdobeSerMM_790 100;}{\f53\fnil %MAdobeSerMM_790 900;}{\f54\fnil %MAdobeSerMM_110 100;}{\f55\fnil %MAdobeSerMM_110 900;}{ \f56\fnil %MAdobeSanMM_1450 50;}{\f57\fnil %MAdobeSanMM_1450 1450;}{\f58\fnil %MAdobeSanMM_50 50;}{\f59\fnil %MAdobeSanMM_50 1450;}} {\colortbl\red0\green0\blue0;\red255\green255\blue255;}\paperw12240\paperh15840\deftab720\margl1440\margr1440\margt1440\margb1440\sectd\pard\plain\f39\fs24\f39 DEPARTMENT OF HUMAN SERVICES \par \par DIVISION OF ECONOMIC AND MEDICAL SERVICES \par \par FOOD STAMP CERTIFICATION MANUAL \par \par TABLE OF CONTENTS \par \par \par GENERAL PROVISIONS--------------------------------------------------100 - 999 \par \par Purpose of Program \par Use of Food Stamps \par State's Responsibilities \par Caseworker's Responsibilities \par Records and Reports \par Disclosure \par Program and Discrimination Complaints \par Quality Control \par Authorized Representatives \par \par HOUSEHOLD INFORMATION----------------------------------------------1000 - 1999 \par \par Residency \par Identity \par Head of Household \par Citizenship \par Sponsored Aliens \par Students \par Disqualified Members \par Strikers \par Institutions \par Household Classification \par \par THE SSN REQUIREMENT/IEVS-------------------------------------------2000 - 2999 \par \par THE WORK REGISTRATION REQUIREMENTS---------------------------------3000 - 3999 \par \par Work Registration \par Job Search \par Voluntary Quit \par Workfare \par \par RESOURCES----------------------------------------------------------4000 - 4999 \par \par Resource Eligibility Standards \par Excluded Resources \par Countable Resources \par Vehicles \par Special Resource Situations \par \par INCOME-------------------------------------------------------------5000 - 5999 \par \par Income Eligibility Standards \par Income Exclusions \par Included Income \par Earned Income \par Self-Employment Income \par Unearned Income \par\page DEDUCTIONS---------------------------------------------------------6000 - 6999 \par \par The Earned Income Deduction \par The Standard Deduction \par The Dependent Care Deduction \par The Medical Deduction \par The Excess Shelter Deduction \par The Standard Utility Allowance \par \par PROSPECTIVE ELIGIBILITY--------------------------------------------7000 - 7999 \par \par Determining Gross Income Eligibility Prospectively \par Determining Net Income Eligibility Prospectively \par \par INITIAL CASE ACTIONS-----------------------------------------------8000 - 8999 \par \par The Household's Rights \par The County's Responsibilities \par Withdrawing Applications \par Registering Applications \par Interviews \par Household Cooperation \par Processing Standards \par Prorated Initial Allotments \par Minimum Food Stamp Allotments \par Assigning Certification Periods \par Notices/Forms \par Special Procedures \par \par EXPEDITED CASE ACTIONS---------------------------------------------9000 - 9999 \par \par Entitlement to Expedited Service \par Screening Applications For Entitlement \par Processing Standards \par Certification Periods \par Postponing Verification \par Notices/Forms \par \par RECERTIFICATIONS--------------------------------------------------10000 - 10999 \par \par Notice of Expiration \par Timely Applications \par Untimely Applications \par Interviews \par Processing Standards \par Special Procedures \par \par CHANGES-----------------------------------------------------------11000 - 11999 \par \par Changes Required to be Reported \par Instructions For Processing Reported Changes \par Mass Changes \par Exemptions From Notice of Action \par \par MONTHLY REPORTING/RETROSPECTIVE BUDGETING-------------------------12000 - 12999 \par \par Households Excluded From Monthly Reporting \par Households Subject to Monthly Reporting \par The Monthly Reporting Cycle \par\page Screening Monthly Reporting Forms \par Processing Monthly Reporting Forms \par Determining Eligibility Retrospectively \par Retrospectively Budgeting Income \par Special Procedures \par The Automated Monthly Reporting System \par \par SUPPLEMENTS/RESTORATIONS------------------------------------------13000 - 13999 \par \par Reasons for Supplementing Benefits \par Determining Amount of Supplement \par Reasons for Restoring Benefits \par Determining Amount of Restorations \par Offsetting Restorations \par Special Procedures for Restorations \par \par FOOD STAMP MAIL OUT-----------------------------------------------14000 - 14999 \par \par Authorizing Issuance Via Regular Extract \par Authorizing Issuance Via Daily Issuance \par \par Second Issuance for Battered Women \par Release From Hold \par Remails \par Supplements \par Replacements \par Special Situations \par Restorations \par \par Use of the FNS-135 \par Semi-Annual Reconciliation \par \par OVERPAYMENTS------------------------------------------------------15000 - 15999 \par \par When to Prepare an Overpayment \par Timely Submission of an Overpayment \par Preparing an Overpayment \par Overpayment Unit Responsibilities \par Handling Suspected IPV Overpayments \par Recoupment \par Accepting Food Stamps Payment on Overpayment \par State Income Tax Refund Interception \par \par FAIR HEARINGS/DISQUALIFICATION HEARINGS---------------------------16000 - 16999 \par \par{\ul Fair} {\ul Hearings} \par \par Uniform Rules of Procedure \par The Household's Right to Appeal \par Denial of Dismissal of Request \par The Hearing Process \par Continuation of Benefits \par The Fair Hearing File \par Conducting the Hearing \par The Decision \par Judicial Review \par The County Office's Responsibilities Following Decision \par State Tax Refund Intercept Hearings \par\page{\ul Disqualification} {\ul Hearings} \par \par When a Disqualification Hearing is Conducted \par How a Disqualification Hearing is Initiated \par The Administrative Disqualification File \par Cancellation of the Hearing \par Waived Hearings \par Scheduling Hearings \par Conducting the Hearing \par Imposing the Disqualification \par Judicial Review \par \par DISASTER PROCEDURES-----------------------------------------------17000 - 17999 \par \par Determination of a Disaster \par The Application Process \par Processing Standards \par Verification \par Certification Periods \par Basis of Issuance \par Notices \par Relationship to Regular Program \par Issuance \par \par PROCEDURES FOR REDUCING, SUSPENDING OR CANCELLING BENEFITS--------18000 - 18999 \par \par General Information \par Notification \par Allotment Reduction \par Suspensions and Cancellations \par Certification During Reduction, Suspension, or Cancellation \par \par{\ul APPENDICES} \par \par A - CASE ORGANIZATION FOR FOOD STAMPS \par B - GLOSSARY \par C - AUTOMATED NOTICES FOR FOOD STAMPS \par D - CURRENT STANDARDS \par E - FIELD INVESTIGATION GUIDE \par F - INTERVIEW GUIDE \par G - GUIDE TO SOURCES OF UNEARNED INCOME \par H - FOOD STAMP AND RELATED SCREENS \par I - IEVS \par\page 8-1-96 \par 100General Provisions \par \par 110Purpose of the Food Stamp Program \par 120Use of Food Stamps \par 121Communal Dining Facilities \par \par 200Authorization of the Program and the State's Responsibilities \par \par 210Program Informational Activities \par 220Personnel Standards \par 230Bilingual Staff and Materials \par \par 231Seasonal Influx of Non-English Speaking Households \par 232Estimates of Low-Income Single-Language Households \par \par 240Training Requirements \par \par 241Public Attendance at Training \par 242FNS Review \par 250Hours of Operation \par \par 300Caseworker Responsibilities \par \par 310Specific Responsibilities \par \par 311Maintenance of the FSC Manual \par 312Using the FSC Manual \par 313Conducting Interviews \par 314Documentation \par 315Completing Work in a Timely Manner \par 316Accuracy \par 317Providing Client Services \par \par 400Records and Reports \par \par 410Retention of the Contents of the Case Record \par 420Case Record Order \par 430Food Stamp System Reports \par 440Maintenance of Old Manual Issuance Records \par \par 500Availability of Information \par \par 510Review of Food Stamp Policy and Regulations \par 520General Program Information \par 530Disclosure of Information From the Case Record \par 540The Household's Access to its Case Record \par \par 600Program Complaints \par \par 700Discrimination Complaints \par \par 710Filing a Discrimination Complaint \par 721Contents of Complaint \par 722Addresses \par 720Verbal Allegations of Discrimination \par \par 721Contents of Complaints \par 722Addresses \par \par 730Delays in Reporting Discrimination \par 740Racial/Ethnic Data Collection \par\page 8-1-96 \par 800Quality Control (Q.C.) \par \par 801Cooperation With Q.C. \par \par 810The Selection Process \par 820Responding to a Request by Q.C. for a Case Record \par 830Prior Knowledge of the Case \par 840Reviewing Active Cases \par 850Calculating Case Error Rate \par 860Calculating Dollar Error Rate \par 870Reviewing Negative Cases \par 880The Q.C. Log \par 890The Q. C. Appeal Process \par \par 900Authorized Representatives (AR) \par \par 910Who May be an Authorized Representative \par 920Who May Not be an Authorized Representative \par 930Liability \par 940Records of AR's \par 950Controls on AR's \par 960Verifying the Identity of an AR \par 970Disqualifying AR's \par 980Residential Facilities as AR's \par \par 981Drug and Alcoholic Treatment Centers \par 982Group Living Arrangements \par 983Shelters for Battered Women and Children \par 984Responsibilities and Liabilities \par 985When a Resident Leaves a Facility \par \par 985.1Drug/Alcoholic Treatment Centers \par 985.2Group Living Arrangements \par 985.3Shelters For Battered Women and Children \par \par 986Disqualification of Treatment Centers and Group Living Arrangements \par \par 990Purpose \par \par 991Organization \par 992Functions \par 993Referral Sources \par 994Reporting Suspected Fraud \par 995Review of Case \par 996Case Accepted for Intervention \par 997Disposition of Investigations \par 998Decision to Prosecute \par\page 8-1-96 \par 1000Household Information \par \par 1100Introduction \par \par 1110Summary \par \par 1200Eligibility Factors \par 1300Process 1 - Determining Residency \par 1310Action to Take if The Household Does not Meet Residency Requirements \par 1320Addresses \par 1330Verification of Residency \par 1400Process 2 - Verifying Identity \par 1500Process 3 - Designation of Case Head \par 1600Process 4 - Determining Household Composition \par \par 1610Step 1 -Determining if all Declared Household Members Actually Live in the Home \par 1620Step 2 -Determining if Individual Members are Eligible to Participate \par 1621Determining Eligibility Based on Citizenship \par 1621.2Documentation and Verification of Status as an Eligible Alien \par 1621.2.1Verification through ASVI \par 1621.2.2Secondary SAVE Verification \par 1621.2.3Action on Responses from SAVE \par 1621.2.4Accessing the SAVE System \par 1621.3Handling the Resources and Income of Ineligible Aliens \par 1621.4Reporting Illegal Aliens \par 1621.5Sponsored Aliens \par 1621.6Deeming Procedures \par 1621.7Changes in Sponsors \par 1621.8Reported Changes in Sponsor's Income \par 1621.9Obtaining Verification From the Sponsor \par 1621.10Notices \par 1621.11Overissuances Resulting From Incorrect Sponsor Information \par \par 1622Determining Eligibility of Students \par 1622.1Determining Type of Educational Institution \par 1622.2Apply the Student Criteria \par 1622.3Educational Income \par 1622.4Multiplend Exclusions \par 1622.5Work - Study Income/Fellowships \par 1622.6Verification of Educational Income \par 1622.7Determining Countable Educational Income \par 1622.8Types of Educational Income \par 1622.9Ineligible Students \par \par 1623Determining if a Household member is to be Disqualified \par 1623.1Disqualification for SSN Non-Compliance \par 1623.2Disqualification for IPV or Work Registration Non-compliance \par 1623.3Disqualification by Member for Workfare Sanction \par \par 1624Determining if a Household Member is a Boarder \par 1624.1Reasonable Monthly Payment\page 8-1-96 \par 1624.2Boarding Houses \par 1624.3Verification \par \par 1630Step 3 -Determining if the Declared Household Composition is Correct \par 1631Restrictions to Participation as a Separate Household \par 1632Determining if a Request for Separate Household Status is Correct \par \par 1632.1 Separate Dwelling Claims \par \par 1633Verification of Separate Household Status \par 1640Foster Care \par \par 1700The Effect of Striking Members on Households \par 1710Striker Status \par 1720Determining Resources for Households with Striking Members \par 1730Determining Eligibility Based Upon Income \par 1740Verification/Documentation \par \par 1800Institutions \par 1810Residents of Federally Subsidized Housing for the Elderly \par 1820Residents of Drug and Alcoholic Treatment Centers \par 1821Processing Standards \par 1822Household Composition \par 1823Work Registration \par 1824Monthly Reports and On-Site Visits \par 1825When Residents of Treatment Centers Leave \par \par 1830Residents of Group Living Arrangements \par 1831Processing Standards \par 1832Household Composition \par 1833Work Registration \par 1834When Residents of Group Living Arrangements Leave \par \par 1840Residents of Shelters for Battered Women and Children \par \par 1841Certifying Residents of Shelters for Battered Women and Children \par \par 1841.1Certifying Residents Who Have Already Participated in the Current Month \par 1841.2Action on Former Households \par \par 1842Coupon Issuance \par \par 1850Homeless Households \par 1851Authorized Homeless Meal Providers \par 1852Disposition of Homeless Meal Provider Applications \par \par 1900Classifying Households \par 1910Aged/Disabled Households \par 1920Categorically Eligible Household \par 1921Financial Eligibility Factors \par 1922Non-Financial Eligibility Factors \par 1930Regular Households \par\page 8-1-96 \par 2000SSN Requirement/IEVS \par \par 2100Authorization for Use of the Social Security Number \par 2200Requirement for Participation \par \par 2210Individuals Who Declare an SSN \par 2220Making Application for an SSN \par \par 2221Completion of the SS-5 \par 2222Citizen Under Age 18 \par 2223Delay in SSN Requirements for Newborns \par \par 2300Failure to Comply \par \par 2310Determining Good Cause \par 2320Ending Disqualification \par \par 2400Verification/Enumeration \par \par 2401Multiple SSN's \par 2410Clearing the Mismatch Report \par 2411Household Cooperation in Clearing the Mismatch Report \par \par 2500Income and Eligibility Verification System \par \par 2510Transmitting SSN's for IEVS \par 2520Transmitting SSN's to ESD \par 2530Transmitting SSN's to SSA \par 2540Transmitting SSN's to IRS \par \par 2600Use of IEVS Information \par \par 2610Using IEVS Information for Applicants \par 2620Using IEVS Information for Recipients \par \par 2700IEVS Verification and Notification/Households Not Subject to Quarterly Reporting \par \par 2710Matches Covered by the Computer Matching and Privacy Act \par 2710.1Verification Under the Computer Matching Act \par 2710.2Notification Requirements Under Computer Matching Act \par 2720State Matches \par \par 2800IEVS Reports for Food Stamp Applicants \par \par 2805IEVS Recipient Reports and Pending Case Action File \par 2810IEVS Overdue Reports \par \par 2900IEVS Savings \par \par 2910Savings for Denied Applications \par 2920Savings for Approved Applications, Case Changes and Closures \par\page 8-1-96 \par 3000Work Registration \par \par 3100The Work Registration Requirements - Summary \par \par 3110Work Registration Terminology \par 3120Head of Household \par 3121Determining Head of Household at Time of Violation \par \par 3200Who is Exempt From Work Registration \par \par 3210Under 16 or 60 or Older \par 3220Certain Household Members Aged 16 or 17 \par 3230Disabled \par 3240Dependent Care \par 3250Project SUCCESS Participation through AFDC \par 3260Receiving Unemployment \par 3270Addicts and Alcoholics \par 3280Employed Persons and Self-Employed Persons \par 3290Students \par \par 3300Individuals to be Registered for Work \par \par 3310Work Registration \par \par 3310.1Work Registration at Reported Change \par 3310.2Work Registration at Quarterly Report \par 3310.3E&T Program Referral \par \par 3320Work Registration Codes \par \par 3400E&T Programs \par \par 3410Operation of Program SUCCESS Employment and Training (E&T) Program \par 3420Who Will Participate in the E&T Program \par 3430Changes After Referral \par \par 3431Referral Review \par 3432Change in Exemption Status \par 3433Transfer of the WORK Program Case \par 3434Close/Termination \par \par 3500Compliance With Work Registration/WORK Programs \par \par 3510Good Cause \par 3520Sanction \par \par 3521Imposing the Disqualification \par 3522Notices \par 3523Ending A Disqualification Through Compliance \par \par 3523.1Ending Disqualification When Household Composition Changes \par \par 3524E&T Program Non-Compliance \par \par 3524.1Preventing a Disqualification for E&T Program Non-Compliance\page 8-1-96 \par 3524.2Ending a Disqualification for an E&T Program Non-Compliance \par \par 3530E&T Program Savings \par \par 3600Voluntary Quit \par \par 3610Determining If a Household is Subject to Sanction \par 3620Good Cause for Voluntary Quit \par \par 3621Caseworker Judgement in Applying Good Cause \par \par 3630Verification of Voluntary Quit \par 3640Sanction Periods \par 3650Applying the Sanction \par \par 3660Ending Disqualification for Voluntary Quit \par \par 3700Appeal of County Decisions \par 3800Workfare \par \par 3801 Conditions of Workfare Employment \par \par 3810Who is Subject to Workfare \par \par 3811Exemptions From Workfare \par \par 3820Determining Workfare Obligation \par \par 3830Referral of Workfare Eligibles \par \par 3840Workfare Sponsor Responsibilities \par \par 3841Beginning Workfare Participation \par 3842Monitoring and Reporting \par 3843Optional Grievance Procedures \par \par 3850Sanctions For Non-Compliance With Workfare \par \par 3851Imposing a Sanction For Workfare Non-Compliance \par 3852Good Cause For Workfare Non-Compliance \par 3853Determining Good Cause \par 3854Notice of Adverse Action \par 3855Avoiding a Sanction \par 3856Re-Establishing Eligibility After Sanction is \par Imposed \par \par 3860Fair Hearings \par 3870Reports to be Submitted by the EMS County Office \par 3880Sharing Workfare Savings - Enhanced Reimbursement \par\page 8-1-96 \par 4000Resources \par \par 4100Summary \par 4200When Resources Are Determined \par 4300Resource Eligibility Standards \par \par 4310Uniform Resource Standards \par \par 4400Excluded Resources \par \par 4410Home and Lot \par 4420Household and Personal Goods/Life Insurance/Pension Funds \par 4430Totally Excluded Vehicles \par \par 4431Property Related to the Use of Excluded Vehicles \par \par 4440Income Producing Property \par \par 4441Determining if Income is Consistent with Fair Market Value \par \par 4450Resources Excluded by Law \par 4451Resource Eligibility Standards for AFDC and SSI Recipients \par 4460Other Excluded Resources \par 4470Verification of Excluded Resources \par 4480Documentation of Excluded Resources \par \par 4500Inaccessible Resources \par \par 4510Irrevocable Trust Funds \par 4520Property in Probate \par 4530Real Property for Sale \par 4540Resources of Residents of Shelters for Battered Women and Children \par 4550Security Deposits \par 4560Non-Liquid Resources Against Which a Lien is Placed \par 4570Installment Contracts as Inaccessible Resources \par 4580Resources Unlikely to Produce Significant Return \par \par 4600Countable Resources \par \par 4601Ownership of Liquid Bank Accounts \par \par 4610Bonds \par 4620Cash on Hand \par 4630Individual Retirement Accounts (IRA's) \par 4640Keogh Plans \par 4650Money in Checking and Savings Accounts \par \par 4651Mutual Funds \par \par 4660Savings Certificates \par 4670Stocks \par \par\page 8-1-96 \par 4700Non-Liquid Resources \par \par 4712Determining the Countable Resource Value of Non-Liquid Resources \par 4713Verification of Non-Liquid Resources (Excluding Vehicles) \par 4714Documentation of Non-Liquid Resources \par \par 4800Vehicles \par \par 4810Summary \par 4811Ownership of Vehicles \par 4820Definition of a Licensed Vehicle \par \par 4821Determining the Countable Resource Value of Licensed Vehicles \par \par 4830Definition of an Unlicensed Vehicle \par \par 4831Determining the Countable Resource Value of Unlicensed Vehicles \par 4832"Junked Vehicles" \par \par 4840Definition of a Recreational Vehicle \par \par 4841Determining the Countable Resource Value of a Recreational Vehicle \par \par 4850Chart - Handling Vehicles \par \par 4900Special Resource Situations \par \par 4910Jointly Owned Resources \par 4920Court Litigation/Pending Divorce \par 4930Resources of Disqualified or Ineligible Members \par 4940Resources of Sponsored Aliens \par 4950Non-recurring Lump Sum Payments \par \par 4951Handling \par 4952Verification \par 4953Documentation \par \par 4960Excluded and Countable Resources Combined Into One Account \par 4970Transfer of Resources \par \par 4972Transfers Not Resulting in Disqualification \par 4973Transfers Resulting in Disqualification \par 4974Periods of Disqualification \par\page 8-1-96 \par 5000Income \par \par 5100Summary \par 5200Income Eligibility Standards \par 5300Definition of Income \par 5400Income Exclusions \par \par 5401Child Support Payments Under Title IV-D \par 5402Costs of Producing Self-Employment Income \par 5403Earnings of a Child \par 5404Educational Expenses \par 5405(By) Federal Statute \par 5406In-Kind Benefits \par 5407Irregular Income \par 5408Loans \par 5409Non-Recurring Lump Sum Payments \par 5410Recoupments \par 5411Reimbursements \par 5412Third-Party Beneficiary \par 5413Vendor Payments \par 5414Earned Income Tax Credits \par 5415Verification of Excluded Income \par 5416Documentation of Excluded Income \par \par 5500Included Income \par \par 5501Earned Income \par 5502Annual Bonuses \par 5503Treatment of Annual Bonuses \par 5504Assistantships \par 5505Contractual Income \par 5506Diverted Wages \par 5507Military Pay \par 5508Sick Pay/Maternity Benefits \par 5509Training Allowances \par 5511VISTA Payments \par 5512Wages and Salaries \par \par 5512.1Odd Job Income \par \par 5513Work Study \par 5514Verification of Earned Income \par 5515Special Verification \par 5516Documentation of Earned Income \par \par 5600Self-Employment Income \par \par 5610Definition \par 5620Commercial Boarding Houses \par \par 5621Households with Boarders \par 5622Allowable Costs of Doing Business \par 5623Determining Income \par \par\page 8-1-96 \par 5630Handling Other Self-Employment Income \par \par 5631Determining Gross Self-Employment Income \par 5632Capital Gains \par 5633Factor One - How Long Has the Business Been in Existence \par 5634Factor Two - How is the Self-Employment Income Received \par 5635Factor Three - Has the Current Self-Employment Income Increased or Decreased Substantially \par \par 5640Calculating Self-Employment Income \par \par 5640.1Farm Loss Deduction \par 5640.2Special Payments to Farmers \par \par 5641Separate Enterprises \par 5642Partnerships \par 5643Closely Held Corporations \par \par 5650Verification/Documentation \par 5660Certification Periods \par \par 5700Unearned Income \par \par 5701AFDC \par 5702Allotments \par 5703Annuities \par 5704Child Support/Alimony Payments \par \par 5704.1CSEU Payments to AFDC Recipients \par 5704.2CSEU Payments to Medicaid Recipients \par 5704.3CSEU Payments to Individuals Not Receiving AFDC/Medicaid \par 5704.4Verification of Child Support Received Through CSEU \par \par 5705Contributions \par 5706Diverted Payments \par 5707Educational Benefits \par 5708Foster Care Payments \par 5709Gifts/Cash Prizes \par 5710Installments Contracts \par 5711Interest, Dividends, Royalties \par 5712Pensions \par 5713Railroad Retirement \par 5714Reimbursement for Normal Living Expenses \par 5715Rental Income \par 5716Severance Pay Received in Installments \par 5717Sick Pay \par 5718Social Security Benefits (SSA) \par 5719Strike Benefits \par 5720Supplemental Security Income (SSI) \par 5721Unemployment Compensation (UI) Benefits \par 5723Veteran's Administration Benefits (VA) \par 5724Workman's Compensation Benefits \par 5725Verification \par 5726Specific Verification for Some Unearned Income \par 5727Documentation \par 5800Determining Income/Reference List\page 8-1-96 \par 6000Deductions \par \par 6100Summary \par 6200The Earned Income Deduction \par \par 6210Farm Loss Deduction \par \par 6300The Standard Deduction \par 6400The Dependent Care Deduction \par \par 6410Documentation and Verification of Dependent Care Costs \par \par 6500Medical Deduction \par \par 6510Determining Allowable Medical Costs \par 6520Determining the Amount of the Medical Deduction \par \par 6521Factor One - How Often is the Expense Incurred \par \par 6521.1Expenses Incurred Periodically \par 6521.2One-Time Medical Expenses \par \par 6522Factor Two - Will the Expense be Reimbursed \par 6523Factor Three - Is the Medical Expense Past Due \par 6524Verification of Medical Expenses \par \par 6524.1Suggested Sources of Verification for Medical Expenses \par \par 6525Calculation of the Medical Deduction \par 6526Documentation of Medical Deductions \par \par 6600The Excess Shelter Deduction \par \par 6610Allowable Shelter Costs \par 6620Explanation of the Utility Standard \par \par 6621Determining Which Households May Choose to Use the Utility Standard \par \par 6621.1Specific Costs \par \par 6622Choosing Between the Utility Standard and Actual Utilities \par \par 6622.1Use of the Utility Standard by Expedited Households \par \par 6623Using Actual Utility Costs \par 6624Allowable Utility Expenses for Households Who Share Costs \par 6625Households in Public Housing and Rental Units Charged Only for Excess Utility Usage \par 6626Households With Utility Bills Paid by HEAP \par \par 6626.1Other Energy Assistance Payments \par 6626.2Households with HUD or FMHA Utility Reimbursements \par\page 8-1-96 \par 6627Verification and Documentation of Shelter Costs \par 6628Applying the Excess Shelter Deduction \par \par 6700Determining if an Expense Should be Deducted \par \par 6710Determining the Month the Deduction Should be Allowed \par 6720Projecting Expenses in a Prospective Budget \par \par 6721Special Procedures for Projecting Medical Expenses \par 6722Special Procedures for Projecting Utility Expenses \par \par 6730Averaging Expenses \par \par 6800Chart - Deductions Used in the Food Stamp Budget \par\page 8-1-96 \par 7000Prospective Eligibility \par \par 7100Determining Eligibility/Prospective Budgeting - Summary \par 7200Chart 1 - Non-Financial Eligibility Factors to be Applied to \par Household Members \par \par 7210Chart 2 - Non-Financial Eligibility Factors Applied to \par Entire Households \par \par 7300Prospective Eligibility \par 7400Step 1 - Resource Eligibility \par \par 7410Resource Chart \par 7420Determining Total Resources \par 7430Limits For Total Allowable Resources \par 7431Denying Applications When Resources Exceed Limits \par \par 7500Step 2 - Gross Income Eligibility \par \par 7510Excluded Income \par 7511Countable Income \par 7512Budgeting Food Stamp Income Prospectively \par \par 7512.1Documentation \par 7512.2Calculating Prospective Budgets \par \par 7513Weekly and Bi-weekly Income Conversion Factors \par \par 7513.1Weekly Income \par 7513.2Bi-Weekly Income \par \par 7514Semi-Monthly Income \par 7515Income Not Received on a Scheduled Basis \par 7516Monthly Income \par 7517Annualized Income (Including Contractual Income) \par 7518Self Employment Income \par 7519Contractual Income \par 7520Income Averaged Forward Over the Period of Intended Use \par 7521Averaging Several Months Income \par 7522Special Procedures \par 7523Budgeting Earned Income \par \par 7523.1Fluctuating Earned Income \par 7523.2Wages Held by the Employer \par \par 7524Determining Eligibility \par \par 7524.1Net Income Eligibility \par \par 7525Application Denial \par \par 7600Calculation of a Budget \par \par 7610Explanation of Food Stamp Budget Calculation \par \par 7700Examples of Food Stamp Budgets \par \par 7710Earned Income\page 8-1-96 \par 7720Unearned Income \par 7730Combination of Earned and Unearned Income/Household With Dependent Care and Excess Shelter \par\page 8-1-96 \par 8000Initial Case Actions \par \par 8100Initial Application Process - Summary \par \par 8120The Household's Rights at Application \par 8130The County Office's Responsibilities \par \par 8131Monitoring Timelines \par \par 8140Contacting the Wrong Office \par \par 8141Applications Filed in the Wrong Office \par 8142Transfers of Case Records \par \par 8150Withdrawing Applications \par 8160Registering Pending Applications \par \par 8160.1Food Stamp Lawsuit Settlement \par \par 8161Pseudo SSN's \par \par 8170Screening Applications \par \par 8200The Application Interview \par \par 8210Scheduling Interviews \par 8220Same Day Interviews \par 8230Interviews Scheduled at a Later Date \par 8240Interviews for Joint AFDC and Food Stamp Applicants \par 8250Conducting Interviews \par 8260Interviews Held Out of the Office \par 8270Interviews with Authorized Representatives \par \par 8300Household Cooperation \par \par 8310Households with Suspected Overpayments \par 8320Refusal to Cooperate Following Certification \par \par 8500Normal Processing Standards \par \par 8501Assigning Appointments \par 8502Time Frames for Processing Approvals \par 8503Time Frames for Processing Denials \par 8504Contents of Denial Notice \par 8505Summary of Actions on Application Approvals/Denials \par 8506Pending Applications \par 8510Delayed Applications \par 8520Determining Fault - County Caused Delay \par 8521Determining Fault - Client Caused Delay \par 8530Charts Determining Fault \par 8540Handling Applications Pending 60 Days or More \par \par 8600Budgeting \par \par 8610Prorated Initial Allotments/Chart \par 8611Proration for Migrant and Seasonal Farmworker Households \par 8612Food Stamp Proration Chart \par 8620Minimum Food Stamp Allotments\page 8-1-96 \par 8630Minimum Food Stamp Allotments For One and Two Person Households \par 8640Minimum Food Stamp Allotments for Households with Three or More Members \par 8641Coupon Allotments for Categorically Eligible Households \par 8650Retroactive Benefits \par 8651Aggregate Allotments \par \par 8700The Certification Period \par \par 8710Assigning Certification Periods \par 8720Prioritizing Assignment of Certification Periods \par \par 8800Forms and Notices Supplied at Certification \par \par 8810Approval Notice \par 8820Change Report Form \par 8821Quarterly Reporting Households \par 8830Notice of Food Stamp Certification Expiration \par 8840ID Card \par 8850ID Cards for Special Households \par \par 8900Special Procedures at Initial Application \par \par 8920Processing Joint SSI/Food Stamp Applications \par 8930SSA Responsibilities \par 8940DEMS Responsibilities \par 8945The Pre-release Program \par 8946Processing Applications From Pre-release Participants \par 8950Q.C. Reviews on Applications Taken by SSA \par 8960Processing Joint Food Stamp/AFDC Applications \par 8961Processing Applications on Potentially Categorically Eligible Households \par 8962Expedited Households \par 8963Eligible Households \par 8964Ineligible Households \par 8964.1SSI Households \par 8964.2AFDC Households \par 8970Processing Applications From Households Where Child Abuse Has Occurred \par\page 8-1-96 \par 9000Expedited Case Actions \par \par 9100Summary \par 9200Households Entitled to Expedited Services \par 9300Pre-Screening Applications \par \par 9321Applications Submitted in Person \par 9322Applications Received by Mail \par 9323Household Moved from Another State \par 9324Agency Conference \par 9325Use of the Expedited Indicator at Application \par \par 9400Processing Standards \par \par 9410Changes in Expedited Status \par 9420Scheduling Interviews \par 9430Out-of-Office Interviews \par 9440Processing Expedited Applications \par \par 9441Verification \par \par 9441.1Postponed Verification \par \par 9442The SSN Requirement \par 9443Work Registration \par 9444Alien Status \par 9445Resources \par 9446Income \par \par 9500Assigning Certification Periods \par \par 9510Notices/Forms \par \par 9600Destitute Households \par \par 9610Sources of Income for Destitute Households \par 9620Determining Income for Destitute Households \par 9621Limits on Special Income Calculations for Destitute Households \par 9630Postponing Verification for Destitute Households \par\page 8-1-96 \par 10000Recertification \par \par 10100Recertification - Summary \par 10200Receipt of a Notice of Expiration \par \par 10210Preparation of Notice of Expiration \par \par 10300Timely Submission of an Application for Recertification \par \par 10310Uninterrupted Benefits \par \par 10400Untimely Submission of an Application for Recertification \par 10500The Recertification Interview \par \par 10510Scheduling Recertification Interviews \par 10520Failure to Attend Scheduled Interview \par 10530Out-of-Office Interview \par 20540Use of Rights and Responsibilities Pamphlet \par \par 10600Timely Processing of Applications for Recertification \par \par 10610Thirty Days After Last Allotment \par 10620By End of Current Certification Period \par 10630Extending Processing Time \par 10640Delays in Processing \par 10645Chart - Timely Processing \par 10650Adjusting the BD Date \par 10660Chart - Delays in Processing Timely Filed Applications \par \par 10700Processing Untimely Applications for Recertification \par \par 10710Determining Eligibility \par \par 10800Applications for Recertification Filed at SSA Office \par \par\page 8-1-96 \par 11000Changes \par \par 11100Summary \par 11200Changes Required to be Reported \par \par 11300Reporting Requirements \par \par 11310Applicant Households \par 11320Categorically Eligible Households \par 11330PA Households \par 11340Quarterly Reporters \par 11350Occasional Reporters \par \par 11400Special Instructions - Occasional Reporters \par \par 11410Processing Standards for Occasional Reporters \par 11420Verification for Occasional Reporters \par 11430Shortening the Certification Period \par 11440Notices to Occasional Reporters \par 11450Special Situations/Exemptions form Notice \par 11460Summary Chart Occasional Reporting \par \par 11500Quarterly Reporting Households \par \par 11510Households Subject to Quarterly Reporting \par 11520Entering Quarterly Reporting \par 11530Processing Standards \par 11540Completion of Quarterly Report Form \par 11550Verification to be Submitted With Quarterly Reporting Form \par 11560Processing IEVS Reports \par 11561Delaying Processing IEVS Information \par 11562Changes to IEVS Screen after Form Completion \par 11570Notices - Quarterly Reporting Households \par 11571Special Situations/Exemptions From Notice \par 11580Summary Chart - Quarterly Reporting \par \par 11600Midpoint Reviews on 24 Month Certifications \par \par 11610Processing Standards \par 11620Interviews \par 11630Processing Midpoint Review Forms \par 11640Handling Medical Expenses \par 11650Notices \par \par 11700Mass Changes \par \par 11710Notices at Mass Changes \par 11720Reports at Mass Change \par 11721List of Mass Changes \par 11722List of Mismatches \par 11723List of Closures \par 11730Administrative Hearing Rights at Mass Change \par\page 8-1-96 \par 12000 Processing Reported Changes \par \par 12100Summary \par \par 12200Changes Reported by the Household \par \par 12210Address Changes \par 12211Actions to Take to Change an Address \par 12220Changes in Household Composition \par 12221Quarterly Reporting Households \par 12222New Members \par 12223Disqualified Members - Chart \par 12224Actions to Take to Add New Members \par 12225Dropping Household Members \par 12226Household Division \par 12227Signature of Responsible Household Member \par 12228Actions to Take to Drop a Member \par 12230Resource Changes \par 12231Acquisition of a Vehicle \par 12232Liquid Resources \par 12233Actions to Take to Change A Resource \par 12240Income Changes \par 12241Determining Effect of Change \par 12242Actions to Take to Change Income \par 12250Changes Not Required to Be Reported \par 12251Changes in Medical Expenses \par 12252Actions to Take to Change Medical Expenses \par \par 12300Changes Reported to AFDC Workers \par \par 12310Adverse Changes to AFDC Grant & Food Stamp Allotment \par 12320Adverse Change to AFDC Grant/Increase in Food Stamps \par \par 12400Changes Reported by Someone Other Than a Household Member \par \par 12410Changes Reported by Other DCO Personnel \par 12420Reports From DCFS Workers \par 12430Reports From Quality Control \par 12440Reports From Field Investigators \par 12450Reports by Individuals / Generally Known Information \par\page 8-1-96 \par 13000Supplements and Restorations \par \par 13100Summary \par \par 13200Supplemental Issuances \par \par 13210How to Determine Amount of Supplement \par \par 13300Restored Benefits \par \par 13310Actions to Take When Authorizing Restorations \par 13320Offsetting Claims \par 13330Restorations to Individuals Disqualified For Fraud \par 13340How to Issue Restored Benefits \par 13350Special Procedures For Restoring Benefits \par 13351When Household's Membership Has Changed \par 13360Rights to a Fair Hearing \par\page 8-1-96 \par 14000Food Stamp Mail Out (FSMO) \par \par 14100Summary \par 14200Authorizing Issuance Via FSMO \par \par 14210Holds \par 14220Daily Issuance Extract \par 14230Issuance Via Certified Mail \par \par 14300Types of Issuance \par \par 14301Chart - Types of Issuance \par 14310Precancels \par 14320Special Procedures \par 14321Change of Address - After Regular Monthly Extract \par 14322Proration Start Date \par 14323Variable Allotment \par 14324Out-of-State Address \par 14325FSMO Cancellation Report/FSMO Holds \par \par 14400Replacements \par \par 14401Food Stamps Lost or Stolen After Delivery \par 14410Reporting Mail Losses \par 14420Replacement Procedures \par 14430Special Procedures for Replacement \par \par 14431Partial Replacement of Allotment \par 14432Food or Food Stamps Lost in a Household Misfortune \par 14433Replacement of Mutilated Coupons \par \par 14500Return of Food Stamps by the Household \par \par 14510Instructions for Accepting Returns \par \par 14511Chart - Accepting Returns/County Office Project Codes \par \par 14600Annual Reconciliation of Food Stamp Issuance \par \par 14610Conducting the Reconciliation \par 14620The Reconciliation Initial \par 14630Items of Reconciliation \par 14640Reconciling with the EMS-230 \par 14650Reconciling with the Case Record \par 14660Problems \par 14670Reporting Completion of the Reconciliation \par \par 14700Issuance During Disaster Period \par\page 8-1-96 \par 15000Overpayments \par \par 15100Summary \par 15200When to Prepare an Overpayment \par 15300Timely Submission of an Overpayment \par 15400Preparing the Overpayment \par \par 15401Preparing Overpayments for Households Participating in Workfare/Work Experience \par 15402Households Who Remain Workfare/Work Experience Eligibility \par 15403Households who Do Not Remain Workfare/Work Experience Eligible \par 15404Preparing Overpayments for Categorically Eligible Households \par 15410Type of Overpayment \par 15420Completion of the EMS-217 \par 15430Review and Submission of the Overpayment \par \par 15500Overpayment Unit Responsibilities \par \par 15510Accounting Section Responsibilities \par 15520Initial Actions \par 15530Collections \par \par 15531Initiating Collection \par 15532Renegotiation of the Payment Schedule \par 15533Households Who Fail to Cooperate With the Overpayment Unit \par 15534Terminating Collection Action \par \par 15600Special Procedures for Handling Suspected Intentional Program Violation Overpayments \par \par 15610Initial Actions - The Overpayments Unit \par 15620Initial Actions - The Fraud Unit \par 15630Collection Action on Intentional Program Violation Cases \par 15640Suspension of Intentional Program Violation Claims \par \par 15700Recoupment (Allotment Reduction) \par 15800Accepting Food Stamps as Payment on an Overpayment \par \par 15810Established Overpayments \par 15820New Overpayments \par 15830Preventing an Overpayment \par \par 15900State Income Tax Refund Interception \par \par 15910Cases Eligible for Interception \par 15920Allocation of State Tax Refund \par 15930Federal Tax Intercept \par 15940Debts Referred for Offset \par 1595060 Day Advance Notice \par 15960Appeal Rights \par 15970Appeal of State Agency Reviews \par\page 8-1-96 \par 16000Fair Hearings/Disqualification Hearings \par \par 16100Summary \par 16200Uniform Rules of Procedure \par 16300The Household's Right to Appeal \par \par 16310Requesting the Hearing \par 16320Designation of a Representative \par 16330Time Frames for Requesting a Hearing \par \par 16400Denial or Dismissal of Request \par 16500The Administrative Hearing Process \par \par 16510Beginning the Administrative Hearing Process \par \par 16511The Administrative Hearing File \par 16512Review of the Administrative Hearing File \par 16513Subpoena of Witnesses \par 16514Continuation of Benefits \par 16515Continuation of Monthly Reporting Cases \par \par 16520Scheduling the Hearing \par \par 16521Expedited Hearings \par 16522Group Hearings \par 16523Notification of the Hearing \par 16524Postponement of the Hearing \par \par 16530The Hearing \par \par 16531The County Office's Responsibilities \par 16532The Hearing Officer \par 16533Conducting the Hearing \par 16534The Fair Hearing Decision \par 16535Contents of the Hearing Decision \par 16536Notification of Hearing Decision \par 16537Judicial Review \par \par 16540The County Office's Responsibilities Upon Receipt of Final Decision \par \par 16541Decisions Which Uphold the Household \par 16542Decisions Which Uphold the County \par \par 16550State Tax Refund Intercept (STRI) Hearing Procedures \par \par 16600Disqualification for Intentional Program Violation \par 16700Administrative Disqualification Hearings \par \par 16701When a Hearing is Conducted \par 16702Limitations \par 16703Consolidation of Hearings \par 16704Responsibility for Conducting Hearings \par \par\page 8-1-96 \par 16710How a Disqualification Hearing is Initiated \par \par 16711Referral by the Overpayment Unit \par 16712Referral by the Fraud Investigation Unit of OGC \par \par 16720Preparation of Administrative Disqualification File \par \par 16721Cases Referred by the Overpayment Unit \par 16722Cases Referred by the Fraud Unit \par \par 16730Cancellation of a Hearing by the County Office \par 16740Advance Notice \par 16750Waived Hearings \par 16760Scheduling of Hearing \par \par 16761Review of the Administrative Disqualification File \par \par 16761.1 Requesting Subpoenas \par \par 16762Postponement of a Scheduled Hearing by the Household \par \par 16770Participation In the Program During the Hearing Process \par 16780Conducting the Hearing \par \par 16781Attendance \par 16782The Household's Rights During the Hearing \par \par 16782.1 Representatives for the Household \par \par 16783The Hearing Officer's Role \par \par 16790The Decision \par \par 16791Timely Action \par 16792Absence of Intentional Program Violation \par 16793Finding of Intentional Program Violation \par \par 16800Imposing the Disqualification - County Office Actions \par \par 16810Disqualified Recipient Information Program System (DRIPS) and the WIPV Screen \par 16812DRS Error Report \par 16814DRS Voice Response Unit (VRU) \par 16815Facts/DRS Interface \par 16816Action on DRIPS Data \par 16820Overpayment Unit Actions \par 16830Imposition of Disqualification When a Waiver is Signed \par 16840Court Imposed Disqualifications \par \par 16900Appeal Rights After the Hearing \par \par 16910Judicial Review \par 16920Reversed Disqualifications \par\page 8-1-96 \par 17000Disaster Procedures \par \par 17100Summary \par 17200Determination of A Disaster \par 17300The Application Process \par \par 17310Filing an Application \par 17320Household Cooperation \par 17330Interviews \par 17340Processing Standards \par 17350Determining Eligibility \par \par 17351Calculating the Budget \par 17352Determining Income \par 17353Determining Liquid Resources \par 17354Determining Allowable Disaster Related Expenses \par 17355Verification \par \par 17360Certification Period \par 17370Basis of Coupon Issuance \par 17380Notices \par 17390Identification Cards \par \par 17400Fair Hearings \par 17500Transition to the Regular Food Stamp Program \par \par 17510Treatment of Households Certified Under the Ongoing Food Stamp Program \par 17520Controls to Minimize Duplicate Participation During Disasters \par \par 17600Issuance Procedures \par 17700Program Monitoring and Review \par\page 8-1-96 \par 18000Procedures For Reducing, Suspending, Or Canceling Benefits \par \par 18100Purpose/General Information \par 18200Notification \par 18300Allotment Reduction \par 18400Suspensions and Cancellations \par 18500Expedited Services \par 18600Certification Periods \par 18700Restoration of Reduced, Canceled or Suspended Allotments \par 18800Fair Hearings \par}