{\rtf1\mac\deff3{\fonttbl{\f1\fnil Chicago;}{\f2\fnil Geneva;}{\f3\fnil Monaco;}{\f4\fnil Zeal;}{\f5\fnil Zapf Dingbats;}{\f6\fnil Zapf Chancery;}{\f7\fnil Wingdings;}{ \f8\fnil VT100;}{\f9\fnil Verdana;}{\f10\fnil Times New Roman;}{\f11\fnil Times;}{\f12\fnil Symbol;}{\f13\fnil Swing;}{\f14\fnil Script MT Bold;}{\f15\fnil Palatino;}{ \f16\fnil Oxford;}{\f17\fnil Onyx;}{\f18\fnil Old English Text MT;}{\f19\fnil Old English Text;}{\f20\fnil New York;}{\f21\fnil New Century Schlbk;}{\f22\fnil New Berolina MT;}{\f23\fnil Nadianne;}{ \f24\fnil N Helvetica Narrow;}{\f25\fnil Mishawaka Bold;}{\f26\fnil Mishawaka;}{\f27\fnil Machine;}{\f28\fnil Lucida Bright;}{\f29\fnil Lubalin Graph;}{\f30\fnil Klang MT;}{\f31\fnil %InterCon3270apl;}{ \f32\fnil VT-132;}{\f33\fnil VT-80;}{\f34\fnil VT-80 Graphics;}{\f35\fnil %InterCon3270sym;}{\f36\fnil Impact;}{\f37\fnil Helvetica Compressed;}{\f38\fnil Helvetica Black;}{\f39\fnil Helvetica;}{ \f40\fnil Gill Sans Condensed Bold;}{\f41\fnil Garamond Narrow;}{\f42\fnil Delphian;}{\f43\fnil Courier New;}{\f44\fnil Courier;}{\f45\fnil Comic Sans MS;}{\f46\fnil Bookman;}{\f47\fnil Bodoni MT Ultra Bold;}{ \f48\fnil Avant Garde;}{\f49\fnil Arial MT Condensed Light;}{\f50\fnil Arial Black;}{\f51\fnil Arial;}{\f52\fnil %MAdobeSerMM_790 100;}{\f53\fnil %MAdobeSerMM_790 900;}{\f54\fnil %MAdobeSerMM_110 100;}{\f55\fnil %MAdobeSerMM_110 900;}{ \f56\fnil %MAdobeSanMM_1450 50;}{\f57\fnil %MAdobeSanMM_1450 1450;}{\f58\fnil %MAdobeSanMM_50 50;}{\f59\fnil %MAdobeSanMM_50 1450;}} {\colortbl\red0\green0\blue0;\red255\green255\blue255;}\paperw12240\paperh15840\deftab720\margl1440\margr1440\margt1440\margb1440\sectd\pard\plain\f39\fs24\f39 FSC - Topical Index \par Administrative Hearings \par Right to appeal .......................................... 16300 \par Requesting a hearing ..................................... 16310 \par Denial or dismissal of request ........................... 16400 \par The hearing file ......................................... 16511 \par Continuation of benefits ................................. 16514 \par The hearing .............................................. 16530 - 16537 \par The county office's responsibilities ..................... 16540 - 16542 \par STRI hearings ............................................ 16550 \par Administrative Disqualification Hearings \par Why conducted ............................................ 16700 \par When conducted ........................................... 16701 \par Limitations .............................................. 16702 \par Consolidation of hearings ................................ 16703 \par How initiated ............................................ 16710 - 16712 \par Preparation of hearing file .............................. 16720 - 16722 \par Review of file ........................................... 16761 - 16761.1 \par Cancellation of hearing .................................. 16730 \par Advance notice of hearing ................................ 16740 \par Waived hearings .......................................... 16750 \par Scheduling hearings ...................................... 16760 \par Postponement of hearings ................................. 16762 \par Conducting the hearing ................................... 16770 - 16793 \par Adverse Action \par Notice of ................................................ Glossary \par At reported change ....................................... 11300 - 11310 \par AFDC \par As unearned income ....................................... 5701 \par Verification of .......................................... 5726 \par Aggregate Allotments \par At initial application ................................... 8651 \par Expedite households ...................................... 9500 \par Aliens \par Eligible ................................................. 1621 \par Ineligible ............................................... 1621 \par Verification ............................................. 1621.2 \par Reporting Illegal Aliens ................................. 1621.4 \par Handling income and resources of ineligible aliens........ 1621.3 \par Sponsored Aliens ......................................... 1621.5 \par Alimony \par As income ................................................ 5704 \par As vendor payments ....................................... 5413 \par As diverted payments ..................................... 5706 \par Allotments \par As unearned income ....................................... 5702 \par Annual Bonuses \par (See "Bonuses, Annual") \par\page Annualization \par Of school employee's income .............................. 7519 \par Of self-employment income ................................ 7518 \par Annuities \par As unearned income ....................................... 5703 \par Appeals \par (See "Administrative Hearings") \par (See "Program Complaints") \par Application Processes \par Filing application ....................................... 8120 - 8140 \par Interviews ............................................... 8200 - 8270 \par Household cooperation .................................... 8300 - 8320 \par Processing standards ..................................... 8500 - 8540 \par Budgeting ................................................ 8600 - 8660 \par Form and notices to be supplied .......................... 8800 - 8850 \par Joint SSI/FS applications ................................ 8920 - 8950 \par Joint FS/AFDC applications ............................... 8960 \par Categorically eligible households ........................ 8961 - 8964.2 \par Expedited processing ..................................... 9100 - 9600 \par Recertifications ......................................... 10100 - 10800 \par Assistantships \par As earned income ......................................... 5504 \par Attendant \par Definition ............................................... Glossary \par As medical deduction ..................................... 6510 \par Authorized Representatives \par Definition of ............................................ 900 \par Restrictions ............................................. 910 - 920 \par Liability of ............................................. 930 \par Record of ................................................ 940 \par Controls ................................................. 950 \par Disqualification of ...................................... 970 \par Treatment centers as ..................................... 980 \par Bank Accounts \par As a countable resource .................................. 4650 \par Jointly owned ............................................ 4601 \par Battered Women \par Shelters for ............................................. 1840 \par Definition of ............................................ 1840 \par Handling income of ....................................... 1841 \par Handling resources of .................................... 1841, 4540 \par Special procedures for re-issuance in same month ......... 1841.1 \par Issuance of second allotment in same month via WFMO ...... 14301 \par Bendex \par Explanation of ........................................... 2530 \par Reports .................................................. 2800 \par Bilingual Staff & Materials ................................... 230 \par\page Boarders \par (Also See "Commercial Boarding Houses") \par Defined .................................................. 1624 \par Eligibility of ........................................... 1624 \par Payments from ............................................ 1624.1, 5621 \par Determining household's share of income .................. 5621 - 5623 \par Boats/Boat Motors/Boat Trailers \par As a non-liquid resource ................................. 4700 \par As income - producing property ........................... 4440 \par Bonds \par As a countable resource .................................. 4610 \par Bonuses, Annual \par Definition of ............................................ 5502 \par Handling ................................................. 5503 \par Building/Houses/Mobile Homes \par As a non-liquid resource ................................. 4700 \par As income-producing property ............................. 4440 \par Determining rental income ................................ 5715 \par Burial Lot \par As an excludable resource ................................ 4460 \par As a countable resource .................................. 4700 \par Capital Gains (Self-Employment) ............................... 5632 \par Cars \par ("See Vehicles") \par Casehead ....................................................... 1500 \par Cash on Hand \par As a countable resource .................................. 4620 \par Casualty Losses \par As a shelter deduction ................................... 6610 \par Categorically Eligible \par Classification as ........................................ 1920 \par Eligibility of ........................................... 1921 - 1922 \par Potentially categorically eligible ....................... 8961 - 8964.2 \par Certificate of Deposit \par As a countable resource .................................. 4660 \par Ownership of ............................................. 4601 \par Certification Periods \par Length of ................................................ 8700 - 8710 \par Prioritizing assignment of ............................... 8720 \par Shortening ............................................... 11320, 11343, 11346 \par Expedited households ..................................... 9500 \par Change reminder notice ......................................... 8710 \par Changes \par (See "Reporting Changes") \par Child Support \par As excluded income ....................................... 5401 \par As unearned income ....................................... 5704 - 5704.4 \par Refunds .................................................. 5704.1 \par\page Citizenship \par Requirement .............................................. 1621 \par Verification of .......................................... 1621.2 - 1621.4 \par Civil Rights \par See "Discrimination Complaints" .......................... 700 - 730 \par Racial/Ethnic data collection ............................ 740 \par Claims \par ("See Overpayments") \par Collateral Contact \par Definition of ............................................ Glossary \par (See "Collateral Contact") \par How to designate ......................................... Glossary \par (See "Collateral Contact") \par Commercial Boarding Houses \par Eligibility or proprietor ................................ 1624.2 \par Eligibility of residents ................................. 1624 \par Verification ............................................. 1624.3 \par Determining income ....................................... 5620 \par Communal Dining Facility \par Definition ............................................... Glossary, 121 \par Use of food stamps in facility ........................... 121 \par Complaint Procedures \par Civil Rights ............................................. 700 \par Program complaints ....................................... 600 \par Hearing rights (Summary) ................................. 16100 \par Continuation of Benefits \par When Administrative Hearing is requested ................. 16514 \par Contractual Income \par As earned income ......................................... 5505 \par Handling of .............................................. 7519 \par Contributions \par As unearned income ....................................... 5705 \par As vendor payments ....................................... 5413 \par Cooperation, Household \par Definition ............................................... Glossary \par (See "Household Cooperation") \par Cooperation at application ............................... 8300 - 8320 \par Cooperation with Q.C. .................................... Glossary \par (See "Household Cooperation") \par Cooperation at subsequent review ......................... Glossary \par (See "Household Cooperation") \par Costs of Doing Business \par As excluded income ....................................... 5402 \par Used in determining self-employment income ............... 5640 \par Court Litigation, Resources in \par As an inaccessible resource .............................. 4920 \par Deductions \par Earned income ............................................ 6200 \par Farm Loss ................................................ 6210 \par\page Deductions (Cont'd) \par Standard ................................................. 6300 \par Dependent care ........................................... 6400 - 6410 \par Medical .................................................. 6500 - 6526 \par Excess shelter ........................................... 6600 - 6627 \par Determining if expense should be deducted ................ 6700 \par Determining month of deduction ........................... 6710 \par Projecting expenses ...................................... 6720 - 6722 \par Averaging expenses ....................................... 6730 \par Chart .................................................... 6800 \par Deposits, Utility \par As a shelter cost ........................................ 6610 \par As an inaccessible resource .............................. 4550 \par Depreciation \par In capital gains ......................................... 5632 \par Not an allowable cost of producing self-employment \par Income ................................................... 5640 \par Destitute Households \par Definition ............................................... 9446 \par Determining eligibility .................................. 9446 \par Sources of income for .................................... 9447 \par Assigning certification periods .......................... 9500 \par Postponing verification for .............................. 9510 \par Disasters \par Damages from as a shelter cost ........................... 6610 \par Federally declared disaster procedures ................... 17100 - 17700 \par Discrimination Complaints \par Definition of ............................................ 700 \par Filing of ................................................ 710 \par Verbal allegations of .................................... 720 \par Delays in reporting ...................................... 730 \par Disqualified Household Members \par For IPV/Work Registration ................................ 1623.2 \par For SSN .................................................. 1623.1 \par For Workfare ............................................. 1623.3 \par Diverted Payments \par As unearned income ....................................... 5706 \par As earned income ......................................... 5506 \par Dividends \par As unearned income ....................................... 5711 \par Documentation \par General explanation ...................................... 314 \par Of verbal allegation of discrimination ................... 720 \par Of SSN ................................................... 2210 \par Of disability as a work registration exemption ........... 3230 \par Of excluded resources .................................... 4480 \par Of inaccessible resources ................................ 4480 \par Of countable liquid resources ............................ 4610 - 4670 \par Of non-liquid resources .................................. 4714 \par\page Documentation (Cont'd) \par Of vehicles .............................................. 4821 \par Of lump sum payments ..................................... 4953 \par Of excluded income ....................................... 5416 \par Of earned income ......................................... 5516 \par Of self-employment income ................................ 5650 \par Of unearned income ....................................... 5727 \par Of dependent care costs .................................. 6410 \par Of medical deduction ..................................... 6526 \par Of shelter costs ......................................... 6627 \par Of date reported change received ......................... 11300 \par When shortening certification period ..................... 11320 \par Drug and Alcohol Treatment Centers \par As an authorized representative .......................... 981 \par When a resident leaves ................................... 985.1 \par Disqualification of ...................................... 986 \par Earmarked Resources \par As an excludable resource ................................ 4460 \par Earned Income Deduction ....................................... 6200 \par Earnings of a child under 18 .................................. 5403 \par Educational Assistance \par Explanation of ........................................... 1622.4 \par As excluded income ....................................... 5404 \par As earned income ......................................... 5504, 5513 \par As unearned income ....................................... 5707 \par Educational Expenses \par Explanation of ........................................... 1622.4 \par As excluded income ....................................... 5404 \par Eligibility Factors ........................................... 1200 \par Emancipated Minor \par Definition ............................................... Glossary \par (See "Emancipated Minor") \par Earnings of .............................................. 5403 (NOTE) \par Energy Assistance Payments \par As vendor payments ....................................... 5413 \par Excluded by Federal Statute .............................. 5405 \par Utility assistance from HUD .............................. 5722 \par HEAP assistance as deductible ............................ 6626 \par Other energy assistance as deductible .................... 6626.1 \par Enumeration, SSN ............................................... 2400 \par Equity Value \par As a resource ............................................ 4712 \par Of real property ......................................... 4712 \par Of vehicles .............................................. 4810 - 4850 \par Expedited Service \par Entitlement to ........................................... 9200 \par Processing standards ..................................... 9400 \par Verification ............................................. 9441 \par Late determinations ...................................... 9410 \par Interviews ............................................... 9420 - 9430 \par\page Expedited Service (Cont'd) \par Destitute households ..................................... 9446 - 9448 \par Use of Utility Standard .................................. 6622.1 \par Aggregate allotment ...................................... 9500 \par Expenses, Anticipating \par In prospective budget .................................... 6720 \par Projecting medical expenses .............................. 6721 \par Projecting utility expenses .............................. 6722 \par Expenses, Averaging ........................................... 6730 \par Expiration, Notice of (EMS-239) \par When to issue ............................................ 10200 \par What notice must contain ................................. 10210 \par Fair Market Value \par Vehicles ................................................. 4821 \par Real property ............................................ 4441 \par Farmworkers, Seasonal \par Definition ............................................... Glossary \par (See "Seasonal Farmworker") \par Work registration of ..................................... 3280 \par Entitlement to expedited services ........................ 9200 \par Farm Loss Deduction ........................................... 5640.1 \par (By) Federal Statute \par Income, excluded ......................................... 5405 - \par Resources, excluded ...................................... 4450 - \par Food Stamp Certification Manual \par Maintenance of ........................................... 311 \par Use of ................................................... 312 \par Food Stamp Mail Out \par Release from hold ........................................ 14325 \par Remails .................................................. 14301 \par Supplements .............................................. 14301 \par Replacements ............................................. 14400 - 14433 \par 500 transactions ......................................... 14301 \par Restorations ............................................. 14301 \par Mutilated coupons ........................................ 14433 \par Return of Stamps by household ............................ 14500 - 14510 \par Food Stamp Program \par Purpose of ............................................... 110 \par Use of food stamps ....................................... 120 \par Authorization for ........................................ 200 \par State's responsibilities ................................. 200 \par Foster Care Payments \par As unearned income ....................................... 5708 \par Fraud \par (See "Intentional Program Violation") \par Garnishments .................................................. 5506 \par Gifts \par As unearned income ....................................... 5709 \par\page Good Cause \par For voluntary quit ....................................... 3620 \par For WORK program non-compliance .......................... 3510 \par For Workfare non-compliance .............................. 3852 \par For failure to supply SSN ................................ 2310 \par Grants \par (See "Educational Assistance") \par Group Living Arrangements \par As authorized representatives ............................ 982 \par When a resident leaves ................................... 985.2 \par Disqualification of ...................................... 986 \par Head of household, economic ................................... 3110, 3120 \par Hearings \par (See "Fair Hearings or Administrative \par Disqualification Hearings") \par Home and Lot \par As an excludable resource ................................ 4410 \par Home Visits \par To conduct interview ..................................... 8260 \par As part of verification procedure ........................ Glossary \par (See "Home Visit") \par Household Composition \par Definition of household .................................. 1630 \par Determining .............................................. 1600 - 1633 \par Separate household status ................................ 1631 - 1633 \par Household Goods \par As an excludable resource ................................ 4420 \par Household Members \par Eligible ................................................. 1630 \par Ineligible, Aliens ....................................... 1621 \par Ineligible, Students ..................................... 1622.5 - 1622.7 \par Disqualified ............................................. 1623 - 1623.3 \par Foster care .............................................. 1640 \par Boarders ................................................. 1624 - 1624.3 \par Strikers ................................................. 1700 - 1740 \par Household, Separate ............................................ 1630 - 1633 \par Household, Type of ............................................ 1900 \par Aged/Disabled ............................................ 1910 \par Categorically eligible ................................... 1920 \par Regular .................................................. 1930 \par Homeless ................................................. 1850 \par HUD Payments \par As excluded income ....................................... 5413 \par As unearned income ....................................... 5722 \par IEVS - (Income and Eligibility Verification System) \par General explanation ...................................... 2500 \par Use of information ....................................... 2600 \par Verification ............................................. 2700 \par Reports .................................................. 2800 \par Savings .................................................. 2900 \par\page ID Cards ...................................................... 8840 \par Identity, Verification of \par Person making application ................................ 1400 \par Authorized representative ................................ 960 \par Immigration and Naturalization Service (INS) .................. 1621.1 - 1621.4 \par Income Annualized ............................................. 7517 \par Income Anticipated \par Weekly ................................................... 7513.1 \par Bi-weekly ................................................ 7513.2 \par Semi-monthly ............................................. 7514 \par Monthly .................................................. 7516 \par Not received on scheduled basis .......................... 7515 \par Income, Averaged ............................................... 7521 \par Income, Calculation of \par Prospective .............................................. 7512 - 7523.2 \par Destitute ................................................ 9445 - 9448 \par Self-employment .......................................... 5600 - 5660 \par Installment contracts .................................... 5710 \par Striker income ........................................... 1730 \par Student income ........................................... 1622.4 - 1622.6 \par Income, Earned \par Annual Bonuses ........................................... 5502 - 5503 \par Assistantships ........................................... 5504 \par Contractual income ....................................... 5505 \par Diverted wages ........................................... 5506 \par Military pay ............................................. 5507 \par Sick pay/maternity benefits .............................. 5508 \par Training allowances ...................................... 5509 \par Odd Job .................................................. 5512.1 \par Vista payments ........................................... 5511 \par Wages and salaries ....................................... 5512 \par Work study ............................................... 5513 \par Income Eligibility Standards .................................. 5200 \par Income, Excluded \par Child Support/Title IV-D ................................. 5401 \par Costs of producing self-employment income ................ 5402 \par Earnings of a child ...................................... 5403 \par Earned Income Tax Credits ................................ 5414 \par Educational expenses ..................................... 5404 \par (By) Federal Statute ..................................... 5405 \par In-kind .................................................. 5406 \par Irregular Income ......................................... 5407 \par Loans .................................................... 5408 \par Non-recurring lump sum payments ...........................5409 \par Recoupment ............................................... 5410 \par Reimbursements ........................................... 5411 \par Third-Party beneficiary .................................. 5412 \par Vendor payments .......................................... 5413 \par Income Producing Property \par As an excludable resource ................................ 4440 \par\page Income Reference List ......................................... 5800 \par Income, Self-Employment \par Definition ............................................... 5610 \par Commercial boarding houses ............................... 5620 - 5623 \par Other self-employment income ............................. 5630 \par Determining self-employment gross income ................. 5631 - 5635 \par Capital gains ............................................ 5632 \par Calculating net income ................................... 5640 - 5642 \par Certification periods .................................... 5660 \par Closely Held Corporations ................................ 5643 \par Income, Unearned \par AFDC ..................................................... 5701 \par Allotments ............................................... 5702 \par Annuities ................................................ 5703 \par Child Support/Alimony Payments ........................... 5704 - 5704.4 \par Contributions ............................................ 5705 \par Diverted payments ........................................ 5706 \par Educational benefits ..................................... 5707 \par Foster care payments ..................................... 5708 \par Gifts .................................................... 5709 \par Installment contracts .................................... 5710 \par Interest, Dividends, Royalties ........................... 5711 \par Pensions ................................................. 5712 \par Railroad retirement .................................... 5713 \par Reimbursements/Normal Living Expenses .................. 5714 \par Rental income .......................................... 5715 \par Severance pay .......................................... 5716 \par Sick pay ............................................... 5717 \par Social Security ........................................ 5718 \par Strike benefits ........................................ 5719 \par Supplemental Security Income ........................... 5720 \par Unemployment insurance ................................. 5721 \par Utility assistance ..................................... 5722 \par Veteran Administration (VA) benefits ................... 5723 \par Workman's compensation ................................. 5724 \par Income Tax Refunds \par As an excludable resource .............................. 4950 \par Indian Lands \par As an excludable resource .............................. 4450 \par Individual Retirement Accounts \par As a countable resource ................................ 4630 \par Ineligible Household Members ................................ 1620 \par Ineligible aliens ...................................... 1621 \par Students ............................................... 1622.3, 1622.5 - 1622.7 \par Disqualified individuals ............................... 1623 - 1623.3 \par Boarders ............................................... 1624 - 1624.3 \par Residents of institutions .............................. 1800 - 1842 \par Initial Month of Application \par Definition ............................................. 8100 \par Budgeting .............................................. 7522 \par Prorated initial allotment ............................. 8610\page In-Kind Income \par As excluded income ..................................... 5406 \par Installment Contracts \par As unearned income ..................................... 5710 \par Institutions \par Definition of .......................................... 1800 \par Drug and alcohol treatment centers ..................... 1820 - 1825 \par Group living arrangements .............................. 1830 - 1834 \par Homeless Shelters ...................................... 1850 \par Shelters for battered women ............................ 1840 - 1842 \par Federally subsidized housing for elderly ............... 1810 \par As authorized representative ........................... 980 - 986 \par Insurance \par As income .............................................. 5717 \par As a shelter deduction ................................. 6610 \par As a medical deduction ................................. 6510 \par As a lump sum payment .................................. 4950 - 4953 \par Intentional Program Violation (IPV) \par Definition ............................................... 15410, 16600 \par Handling IPV overpayments ................................ 15600 - 15640 \par Disqualification for IPV ................................. 16600 \par Imposing the disqualification ............................ 16800 - 16840 \par Interest \par As unearned income ....................................... 5711 \par As a business expense .................................... 5640 \par When paid on rental property ............................. 5715 \par Interpreters, Requirement for ................................. 230 - 232 \par Interviews \par General requirement ...................................... 8200 \par As a caseworker responsibility ........................... 313 \par Scheduling, initial ...................................... 8210 \par Scheduling, recertification .............................. 10510 \par Scheduling, expedited .................................... 9420 \par Same day ................................................. 8220 \par Later date ............................................... 8230 \par Midpoint reviews ......................................... 11342 \par Joint applications ....................................... 8240 \par Conducting ............................................... 8250 \par Out of office, initial ................................... 8260 \par Out of office, recertification ........................... 10530 \par Failure to attend, initial ............................... 8503, 8521 \par Failure to attend, recertification ....................... 10520 \par With an AR ............................................... 8270 \par IPV Disqualification Hearings \par (See "Administrative Disqualification Hearings") \par Irregular Income \par As excluded income ....................................... 5407 \par Issuance \par (See "Food Stamp Mail Out") \par Jointly Held Resources ........................................ 4910 \par\page Jointly Held Bank Accounts .................................... 4601 \par Jointly Held Keogh Plans ...................................... 4640 \par Junked Vehicles ............................................... 4832 \par Keogh Plans \par As a countable resource .................................. 4640 \par Licensed Vehicles \par Definition ............................................... 4820 \par Determining Resource Value ............................... 4821 \par Life Insurance \par As a resource ............................................ 4420 \par As a lump sum payment .................................... 4950 - 4953 \par Limits \par Income ................................................... 5200 \par Resources ................................................ 4300 - 4310 \par Live-in-attendants ....................................... 6510 \par Loans \par As excluded income ....................................... 5408 \par As educational assistance ................................ 5707 \par Farm loans ............................................... 5640.2 \par Lots \par Home and lot ............................................. 4410 \par Burial lot ............................................... 4460 \par Lump Sum Payments \par Definition ............................................... 4950 \par Handling ................................................. 4951 \par Verification ............................................. 4952 \par Documentation ............................................ 4953 \par Mass Changes .................................................. 11800 \par Reports generated ........................................ 11810 - 11825 \par Medical Costs \par As an allowable expense .................................. 6510 \par Medical Deduction \par Definition ............................................... 6500 \par Allowable costs .......................................... 6510 \par Determining amount of .................................... 6520 - 6523 \par Calculation of ........................................... 6525 \par 24 month certifications .................................. 11344 \par Migrant Farmworkers \par Definition ............................................... 9200 \par As a destitute household ................................. 9446 - 9448 \par Work registration of ..................................... 3280 \par Military Pay \par As earned income ......................................... 5507 \par Month of Application \par Defined .................................................. 8100 \par As relates to proration .................................. 8610 \par As relates to retroactive benefits ....................... 8650 \par Mortgage Payments \par As a shelter cost ........................................ 6610 \par\page Mutilated Coupons \par Replacement of ........................................... 14433 \par Maternity Benefits \par As earned income ......................................... 5508 \par As unearned income ....................................... 5717 \par Mutual Funds \par As a countable resource .................................. 4651 \par Net Monthly Income \par Prospective budgeting .................................... 7600 \par Non-Cooperation \par Definition ............................................... Glossary \par (See "Household Cooperation") \par At application ........................................... 8300 \par When an overpayment is suspected ......................... 8310 \par Following certification .................................. 8320 \par Non-Discrimination ............................................ 700 - 740 \par Notice of Action \par Definition ............................................... Glossary \par (See "Notice of Action") \par Adequate notice .......................................... Glossary \par (See "Notice of Action") \par Adverse action ........................................... Glossary \par (See "Notice of Action") \par Of eligibility ........................................... Appendix C \par Of denial ................................................ Appendix C \par Of pending status ........................................ 8506 \par Of variable basis of issuance ............................ 8810 \par For joint AFDC/FS applications ........................... 8960 \par For potentially categorically eligible ................... 8963 \par For expedited applications when verification is \par postponed............................................ 9500 \par At reported change ....................................... 11300 \par At midpoint review ....................................... 11345 \par Exemptions from .......................................... 11900 \par Out of Office Interview \par At initial application ................................... 8260 \par At recertification ....................................... 10530 \par Overpayments \par When to prepare .......................................... 15200 \par Timely submission ........................................ 15300 \par How to prepare ........................................... 15400 - 15420 \par Overpayment Unit Responsibilities ........................ 15500 - 15534 \par IPV overpayments ......................................... 15600 - 15640 \par Recoupment ............................................... 15700 \par Accepting food stamps in payment of ...................... 15800 - 15830 \par Tax refund intercept ..................................... 15900 - 15970 \par Referral for disqualification hearing .................... 16710 - 16712 \par Offsetting claims ........................................ 13320 \par Failure to report changes ................................ 11240 \par Liability of AR's ........................................ 930 \par Liability of Treatment Centers as AR's ................... 984\page PA Households \par Right to joint interview ................................. 8240, 8960 \par As categorically eligible ................................ 1920, 8961 - 8964 \par Pending Status of Applications ................................ 8520 - 8530 \par Pending Status \par Notice of ................................................ 8506 \par Pension Funds \par As unearned income ....................................... 5712 \par As excluded resources .................................... 4420 \par Personal Effects/Personal Property \par As an excluded resource .................................. 4420 \par As a non-excluded resource ............................... 4700 \par Personnel \par Standards ................................................ 220 \par Training of .............................................. 240 \par Volunteers ............................................... 220 \par Prescreening \par Expedited services ....................................... 9300 \par Processing Standards \par Initial applications ..................................... 8500 \par Expedited applications ................................... 9400 \par Recertifications ......................................... 10600 - 10640 \par Changes .................................................. 11310 \par Mid pint reviews ......................................... 11341 \par Program Complaints ............................................ 600 \par Property, Income Producing \par As an excluded resource .................................. 4440 - 4441 \par Property for Sale \par As an excluded resource .................................. 4530 \par Program Information \par Informational activities ................................. 210 \par General program information .............................. 520 \par Property in Probate \par As an inaccessible resource .............................. 4520 \par Property for sale \par As an inaccessible resource .............................. 4530 \par Property Taxes \par As a shelter cost ........................................ 6610 \par As a cost of producing self-employment income ............ 5640 \par Proration of Benefits ......................................... 8610 \par Pseudo Social Security Number \par Assignment of ............................................ 8161 \par Use at initial application ............................... 8161 \par Quality Control ............................................... 800 \par Selection of cases ....................................... 810 - 830 \par Reviewing active cases ................................... 840 \par Calculating case error rate .............................. 850 \par Calculating dollar error rate ............................ 860 \par Appeal process ........................................... 890 \par\page Questionable Information (Handling) \par Authorized representatives ............................... 940 - 950 \par Residency ................................................ 1330 \par Age of head of household ................................. 1500 \par Household composition .................................... 1610 \par Separate dwelling claims ................................. 1632 \par Separate household status ................................ 1632.1 \par IEVS ..................................................... 2720 \par Disability, (Work Registration) .......................... 3230 \par Home and lot ............................................. 4410 \par Trust funds .............................................. 4510 \par Property in probate ...................................... 4520 \par Real property for sale ................................... 4530 \par Resources of residents of shelters for battered women .... 4540 \par Security deposits ........................................ 4550 \par Encumbrances ............................................. 4713 \par Resource value/licensed vehicles ......................... 4821 \par Lump sum payments ........................................ 4952 \par Combined accounts ........................................ 4960 \par Excluded income .......................................... 5415 \par Verification of unearned income .......................... 5727 \par Dependent care costs ..................................... 6410 \par Household cooperation .................................... 8300 \par Shortening certification periods ......................... 11320 \par Changes in resources ..................................... 11424 \par Changes in HH composition ................................ 11434, 11436 \par Changes in address/residency ............................. 11446 \par Reports from Q.C. ........................................ 11740 \par Field investigations ..................................... 11750 \par Reports from individuals ................................. 11770 \par Generally known information .............................. 11780 \par Quit, Job (See "Voluntary Quit") \par Racial/Ethnic Data Collection ................................. 740 \par Railroad Retirement \par As unearned income ....................................... 5713 \par Recertification \par Notice of expiration ..................................... 10200 - 10210 \par Timely application ....................................... 10300 \par Untimely application ..................................... 10400 \par Interviews ............................................... 10500 - 10530 \par Processing, timely ....................................... 10600 - 10640 \par Processing, untimely ..................................... 10700 - 10710 \par Reconciliation, semi-annual ................................... 14600 - 14660 \par Records and Reports (Also see "Reports") \par General information ...................................... 400 \par Retention ................................................ 410 \par Order .................................................... 420 \par System Reports ........................................... 430 \par Old manual issuance records .............................. 440 \par Household access to records .............................. 540 \par\page Recoupments \par As excluded income ....................................... 5410 \par As allotment reduction ................................... 15700 \par Recreational Vehicles ......................................... 4840 - 4841 \par Reimbursements \par As excluded income ....................................... 5411 \par As earned income ......................................... 5512 \par As unearned income ....................................... 5714 \par Rent \par As a shelter cost ........................................ 6610 \par As a cost of producing self-employment income ............ 5640 \par Rental Income ................................................. 5715 \par Reimbursement \par As unearned income ....................................... 5714 \par As excluded income ....................................... 5411 \par Reporting Changes \par Requirement .............................................. 11200 - 11240 \par Processing standards (General) ........................... 11310 \par Failure to report ........................................ 11240 \par Income changes ........................................... 11410 - 11414 \par Resources changes ........................................ 11420 - 11425 \par HH composition ........................................... 11430 - 11436 \par Residence changes ........................................ 11440 - 11446 \par Medical expense changes .................................. 11450 - 11455 \par Not required to be reported .............................. 11500 \par PA households ............................................ 11600 - 11630 \par Reported by other DEMS personnel ......................... 11710 \par Nursing home workers ..................................... 11720 \par Service workers .......................................... 11730 \par Quality Control .......................................... 11740 \par Field investigation ...................................... 11750 \par Public information ....................................... 11760 - 11780 \par Mass changes ............................................. 11800 - 11825 \par Exemptions from notice ................................... 11900 \par Reports, Prepared by County \par Illegal aliens ........................................... 1621.4 \par Drug treatment and rehab. centers ........................ 1824 \par Homeless meal providers .................................. 1852 \par IEVS Savings ............................................. 2900 \par Workfare ................................................. 3800 - 3880 \par Quality Control .......................................... 11740 \par Suspected fraud .......................................... 11750 \par Offset of restored benefits .............................. 13320 \par Reconciliations .......................................... 14670 \par Overpayments ............................................. 15430 \par Food stamps accepted on overpayments ..................... 15800 - 15830 \par Fair hearing file ........................................ 16511 \par Administrative disqualification file ..................... 16720 - 16722 \par Disaster issuance ........................................ 17600 \par Disaster review .......................................... 17700 \par\page Reports, System Generated \par As part of the case record ............................... 430 \par SSN verification ......................................... 2400 - 2411 \par IEVS ..................................................... 2500 - 2920 \par Application reports ...................................... 8160 \par Notice of expiration ..................................... 10210 \par Mass change .............................................. 11821 - 11825 \par Review for change ........................................ 5503, 7522, 2223 \par Midpoint Review .......................................... 11340 \par Food Stamp Mail Out ...................................... 14200, 14300 \par Replacement of food stamps \par Mutilated coupons ........................................ 14433 \par Lost in disaster ......................................... 14432 \par Full allotment, lost in mail ............................. 14410 - 14420 \par Partial allotment, lost in mail .......................... 14431 \par Lost or Stolen after delivery ............................ 14401 \par Residency \par Determining .............................................. 1300 - 1320 \par Verification of .......................................... 1330 \par Resources \par When determined .......................................... 4200 \par Eligibility standards .................................... 4300 - 4310 \par Excluded ................................................. 4400 - 4480 \par Inaccessible ............................................. 4500 - 4580 \par Countable liquid ......................................... 4600 - 4670 \par Countable non-liquid ..................................... 4700 - 4714 \par Vehicles ................................................. 4800 - 4841 \par Special situations ....................................... 4900 - 4974 \par Resources, Excluded \par Burial lots .............................................. 4460 \par By law ................................................... 4450 \par Earmarked ................................................ 4460 \par Home and lot ............................................. 4410 \par Household goods .......................................... 4420 \par Resources, Excluded \par Income producing property ................................ 4440 \par Income tax refunds ....................................... 4950 \par Indian lands ............................................. 4450 \par Life insurance policies .................................. 4420 \par Personal effects ......................................... 4420 \par Resources of AFDC/SSI Recipients ......................... 4451 \par Prorated income .......................................... 4460 \par Resources Inaccessible \par Irrevocable trust funds .................................. 4510 \par Property in probate ...................................... 4520 \par Property for sale ........................................ 4530 \par Residents of shelters for battered women ................. 4540 \par Security deposits ........................................ 4550 \par Trust funds .............................................. 4510 \par\page Resources, Liquid \par Bonds .................................................... 4610 \par Bank accounts ............................................ 4650 \par Cash on hand ............................................. 4620 \par Advanced Earned Income Tax Credits ....................... 4621 \par IRA's .................................................... 4630 \par KEOGH plans .............................................. 4640 \par Mutual funds ............................................. 4651 \par Savings certificates ..................................... 4660 \par Stocks ................................................... 4670 \par Resources, Non-liquid \par Boats/boat motors/boat trailers .......................... 4700 \par Buildings/houses/mobile homes ............................ 4700 \par Burial lots .............................................. 4700 \par Non-excludable personal property ......................... 4700 \par Vacation homes/time-shares ............................... 4700 \par Vehicles ................................................. 4800 - 4850 \par Resources, of Disqualified or Ineligible Member \par As inaccessible resource ................................. 4930 \par Of ineligible students ................................... 1622.7 \par For SSN .................................................. 1623.1 \par For IPY or Work Registration non-compliance .............. 1623.2 \par For Workfare Sanction .................................... 1623.3 \par Of ineligible aliens ..................................... 1621.3 \par Resources, Owned by Residents of Shelters For \par Battered Women ........................................... 4540 \par Resources, Special Situations \par Jointly owned resources .................................. 4910 \par Court litigation ......................................... 4920 \par Of disqualified/ineligible members ....................... 4930 \par Of sponsored aliens ...................................... 4940 \par Lump sum payments ........................................ 4950 - 4953 \par Transfer of resources .................................... 4970 - 4974 \par Resources, Vehicles \par (See "Vehicles") \par Responsibilities \par Of DEMS .................................................. 200 \par Of caseworker ............................................ 300 - 317 \par Of institution as AR ..................................... 984 - 986 \par For designation of casehead .............................. 1500 \par Of sponsored aliens ...................................... 1621.9 \par Of authorized meal providers ............................. 1851 \par Of work registrants ...................................... 3500 \par For workfare ............................................. 3840 - 3856 \par At application, county office ............................ 8130 \par At application, for household ............................ 8300 - 8320 \par For reporting changes .................................... 11200 - 11240 \par Of Overpayment Unit ...................................... 15500 \par Of Accounting Section (For Overpayments) ................. 15510 \par County office, fair hearings ............................. 16531 \par\page Responsiblities (Cont'd) \par County office, hearing decision .......................... 16540 - 16542 \par For conducting disqualification hearings ................. 16704 \par For imposing the disqualification ........................ 16800 \par For determination of a disaster .......................... 17200 \par For verification ......................................... Glossary \par (See "Verification") \par For issuing notices ...................................... Glossary \par (See "Notice of Action") \par For designating a collateral ............................. Glossary \par (See "Collateral Contact") \par Restorations - out of state .................................... 1350 \par Rights, of Households \par To file discrimination complaint ......................... 710 - 730 \par To designate AR .......................................... 900 \par To designate case head ................................... 1500 \par Of residents of group living arrangements ................ 1830 \par Of residents of shelters for battered women .............. 1840 \par At application ........................................... 8120 \par For out-of-office interview .............................. 8260 \par To retroactive benefits .................................. 8650 \par To apply at SSA office ................................... 8920 \par To joint FS/AFDC application ............................. 8960 \par As categorically eligible ................................ 8961 - 8964.2 \par To expedited services .................................... 9200 \par To notice of expiration .................................. 10200 \par To supplements/restorations .............................. 13100 \par To file a fair hearing ................................... 16300 \par To review hearing file ................................... 16512 \par To subpoena witnesses .................................... 16513 \par To postpone hearing ...................................... 16524 \par To judicial review ....................................... 16537 \par To waive disqualification hearing ........................ 16750 \par To review disqualification file .......................... 16761 \par To participate in program pending determination \par of an IPV............................................ 16770 \par During disqualification hearing .......................... 16782 \par To judicial review ....................................... 16910 \par To apply under disaster provisions ....................... 17310 \par Roomers \par Definition ............................................... Glossary \par (See "Roomer") \par Determining income from .................................. 5715 \par Rounding \par For weekly income ........................................ 7513.1 \par For bi-weekly income ..................................... 7513.2 \par For semi-monthly income .................................. 7514 \par For un-scheduled income .................................. 7515 \par For averaged income ...................................... 7521 \par\page Rounding (Cont'd) \par When calculating gross income ............................ 7524 \par When calculating net income .............................. 7600 \par When calculating prorated initial allotment .............. 8610 \par Minimum food stamp allotments ............................ 8620 - 8640 \par Royalties \par As unearned income ....................................... 5711 \par Same Day Filing ............................................... 8120 \par Same Day Processing ........................................... 8220 \par Savings Certificates (CD's) \par As a countable resource .................................. 4660 \par Scheduling Interviews \par Initial applications ..................................... 8210 \par Out of office ............................................ 8260 \par Expedited ................................................ 9420 - 9430 \par Recertification .......................................... 10510 \par Scholarships \par As educational assistance ................................ 1622.4 \par School Employees \par Determining the income of ................................ 7519 \par Screening \par For expedited service .................................... 9300 - 9323 \par Screens, Online ............................................... See Appendix H \par Security Deposits \par As an inaccessible resource .............................. 4550 \par Self-Employment Income \par (See "Income, Self-Employment") \par Separate Household Status ..................................... 1631 - 1633 \par Severance Pay \par As lump sum payment ...................................... 5409 \par An unearned income ....................................... 5716 \par Shelter Costs, Allowable ...................................... 6610 \par Shelter Deduction \par Definition ............................................... 6600 \par Allowable costs .......................................... 6610 \par Utility standard ......................................... 6620 - 6622 \par Actual utility costs ..................................... 6623 \par Shared costs ............................................. 6624 \par Excess utility usage ..................................... 6625 \par HEAP payments ............................................ 6626 \par Shelters for Battered Women \par As authorized representatives ............................ 983 \par When a resident leaves ................................... 985.3 \par Disqualification of ...................................... 986 \par Sick Pay \par As earned income ......................................... 5508 \par As unearned income ....................................... 5717 \par Social Security Numbers \par Authorization ............................................ 2100 \par\page Social Security Numbers (Cont'd) \par Requirement .............................................. 2200 \par Verification/Enumeration ................................. 2400 \par Social Security Payments \par As unearned income ....................................... 5718 \par Sponsored Aliens .............................................. 1621.5 \par Deeming income and resources ............................. 1621.6 \par Change of sponsor ........................................ 1621.7 \par Change in sponsor's circumstances ........................ 1621.8 \par Sponsor verification ..................................... 1621.9 \par Notices .................................................. 1621.10 \par Overissuances ............................................ 1621.11 \par SSI (Supplemental Security Income) ............................ 5720 \par Staffing ...................................................... 220 - 242 \par Standard Deduction ............................................ 6300 \par Standard Utility Allowance \par As an allowable shelter cost ............................. 6610 \par Explanation of ........................................... 6620 \par Determining entitlement for .............................. 6621 - 6621.1 \par Choosing between actual and standard ..................... 6622 \par Stocks \par As a countable resource .................................. 4670 \par Strikers \par Definition ............................................... 1700 \par Status as striker ........................................ 1710 \par Resources of strikers .................................... 1720 \par Determining income ....................................... 1730 \par Verification/documentation ............................... 1740 \par Students \par Determining eligibility .................................. 1622 - 1622.3 \par Income and resources (eligible) .......................... 1622.4 \par Income and resources (ineligible) ........................ 1622.5 - 1622.7 \par Supplemental Security Income \par As unearned income ....................................... 5720 \par Tax Credits \par (See "Earned Income Tax Credits") \par Tax Refunds \par As non-recurring lump sum payments ....................... 4950 \par Telephone Expense \par As an allowable shelter cost ............................. 6610 \par Telephone Interviews .......................................... 8260, 10530, 11342 \par Third-Party Beneficiary \par As excluded income ....................................... 5412 \par Thirty-Day Processing \par Initial applications, standards .......................... 8500 \par Approvals ................................................ 8502 \par Denials .................................................. 8503 \par Delayed applications ..................................... 8510 - 5830 \par Applications pending 60 days or more ..................... 8540 \par\page Training Allowances \par As earned income ......................................... 5509 \par Training \par Requirements ............................................. 240 \par Public attendance of ..................................... 241 \par FNS review ............................................... 242 \par Transfer of Resources ......................................... 4970 - 4974 \par Travel Advances \par As a reimbursement ....................................... 5411 \par To destitute households .................................. 9447 \par Treatment Centers \par Use of food stamps in .................................... 120 \par As authorized representatives ............................ 981 \par When a resident leaves ................................... 985.1 \par Disqualification of ...................................... 986 \par Trust Funds ................................................... 4510 \par Tuition and Mandatory Fees \par As an exclusion from educational income .................. 1622.4, 5404 \par Unearned Income \par (See "Income, Unearned") \par Unemployment Compensation \par As unearned income ....................................... 5721 \par Union Membership \par As good cause (Work Registration)......................... 3510 \par Of striking members ...................................... 1700 - 1710 \par Unlicensed Vehicles \par Definition ............................................... 4830 \par Determining resource value ............................... 4831 - 4832 \par Unoccupied Home \par Expenses of, as a shelter cost ........................... 6610 \par Utility Assistance \par As unearned income ....................................... 5722 \par Utility Expenses \par As an allowable shelter cost ............................. 6610 \par Utility Standard \par Definition of ............................................ 6620 \par Entitlement to ........................................... 6621 - 6621.1 \par Choosing to use .......................................... 6622 - 6622.1 \par Shared costs ............................................. 6624 \par Use of when utility bills paid by HEAP ................... 6626 \par Vacation Homes/Time Shares \par As a non/liquid resource ................................. 4700 \par As income producing property ............................. 4440 \par Variable Allotment \par At initial application ................................... 7522 \par For AFDC applicants ...................................... 8960 \par For categorically eligible ............................... 8963 \par Authorization of ......................................... 14323 \par\page Vehicles \par Licensed vehicles ........................................ 4820 - 4821 \par Unlicensed vehicles ...................................... 4830 - 4831 \par "Junked" vehicles ........................................ 4832 \par Recreational vehicles .................................... 4840 - 4841 \par Totally excluded ......................................... 4430 \par Vendor Payments \par As excluded income ....................................... 5413 \par As earned income ......................................... 5506 \par As unearned income ....................................... 5706 \par Verification \par Of separate household status ............................. 1633 \par Of striker's income ...................................... 1740 \par IEVS ..................................................... 2700 - 2720 \par Of not obvious disability for work registration .......... 3230 \par Of non-liquid resources .................................. 4713 \par Of excluded resources .................................... 4470 \par Of countable resources ................................... 4600 \par Of lump sum payments ..................................... 4952 \par Of status as an eligible alien ........................... 1621.2 - 1621.2.4 \par Of excluded income ....................................... 5415 \par Of earned income ......................................... 5514 - 5515 \par Of self-employment income ................................ 5650 \par Of unearned income ....................................... 5725 - 5726 \par Of dependent care costs .................................. 6410 \par Of medical costs ......................................... 6524 - 6524.1 \par At midpoint Review ....................................... 11343 \par Of shelter cost .......................................... 6627 \par Veterans Administration (VA) Benefits \par As unearned income ....................................... 5723 \par Vista Payments \par As excluded income ....................................... 5405 \par As included income ....................................... 5511 \par Voluntary Quit \par Defined .................................................. 3600 \par When to apply sanction ................................... 3610 \par Good cause ............................................... 3620 \par Caseworker judgement ..................................... 3621 \par Verification ............................................. 3630 \par Disqualification ......................................... 3640 \par Notices .................................................. 3650 \par Ending disqualification .................................. 3660 \par Disqualification at reported change ...................... 11433 \par Voluntary Withdrawal of Application ........................... 8150 \par Voluntarily Leaving the Program ............................... 11900 \par Wages and Salaries \par As earned income ........................................ 5512 - 5512.1 \par\page Workfare \par Defined .................................................. 3800 \par Participants ............................................. 3810 \par Obligation ............................................... 3820 \par Conditions ............................................... 3801 \par Responsibilities, county office .......................... 3830 \par Responsibilities, registrant ............................. 3830 #6 \par Responsibility, sponsor .................................. 3840 \par Sanctions ................................................ 3850 - 3856 \par Hearings ................................................. 3860 \par Reporting ................................................ 3870 \par Enhanced reimbursement ................................... 3880 \par Project SUCCESS \par Definition ............................................... 3400 \par Operation ................................................ 3410 \par Who will participate ..................................... 3420 \par Referral to .............................................. 3420 - 3433 \par Closure of Case .......................................... 3434 \par Compliance ............................................... 3500 - 3524.2 \par Work Registration \par Summary .................................................. 3100 \par Terminology .............................................. 3110 \par Head of Household ........................................ 3120 - 3121 \par Exemptions ............................................... 3200 - 3290 \par Referral ................................................. 3310 - 3320 \par Project SUCCESS .......................................... 3400 - 3434 \par Compliance ............................................... 3500 - 3524.2 Voluntary quit ........................................... 3600 - 3660 \par Appeals .................................................. 3700 \par Workfare ................................................. 3800 - 3880 \par Workers or Workman's Compensation \par As unearned income ....................................... 5724 \par Work-Study \par As earned income ......................................... 5513 \par Wrong office, Filing Application in ............................ 8141 \par}