12-1-93

FSC - Topical Index


Administrative Hearings

Right to appeal............................................16300

Requesting a hearing.......................................16310

Denial or dismissal of request.............................16400

The hearing file...........................................16511

Continuation of benefits...................................16514

The hearing................................................16530-16537

The county office's responsibilities.......................16540-16542

STRI hearings..............................................16550


Administrative Disqualification Hearings

Why conducted..............................................16700

When conducted.............................................16701

Limitations................................................16702

Consolidation of hearings..................................16703

How initiated..............................................16710-16712

Preparation of hearing file................................16720-16722

Review of file.............................................16761-16761.1

Cancellation of hearing....................................16730

Advance notice of hearing..................................16740

Waived hearings............................................16750

Scheduling hearings........................................16760

Postponement of hearings...................................16762

Conducting the hearing.....................................16770-16793


Adverse Action

Notice of..................................................Glossary

At reported change.........................................11300-11310


AFDC

As unearned income.........................................5701

Verification of............................................5726


Aggregate Allotments

At initial application.....................................8651

Expedite households........................................9500


Aliens

Eligible...................................................1621

Ineligible.................................................1621

Verification...............................................1621.2

Reporting Illegal Aliens...................................1621.4

Handling income and resources of ineligible aliens.........1621.3

Sponsored Aliens...........................................1621.5


Alimony

As income..................................................5704

As vendor payments.........................................5413

As diverted payments.......................................5706


Allotments

As unearned income.........................................5702


Annual Bonuses

(See "Bonuses, Annual")


Annualization

Of school employee's income................................7519

Of self-employment income..................................7518


Annuities

As unearned income.........................................5703


Appeal 5

(See "Administrative Hearings")

(See "Program Complaints")


Application Processes

Filing application.........................................8120 -8140

Interviews.................................................8200 -8270

Household cooperation......................................8300 -8320

Processing standards.......................................8500 -8540

Budgeting..................................................8600 -8660

Form and notices to be supplied............................8800 -8850

Joint SSI/FS applications..................................8920 -8950

Joint FS/AFDC applications.................................8960

Categorically eligible households..........................8961 -8964.2

Expedited processing.......................................9100 -9600

Recertifications..........................................10100 -10800


Assi stantships

As earned income...........................................5504


Attendant

Definition.................................................Glossary

As medical deduction.......................................6510


Authorized Representatives

Definition of...............................................900

Restrictions................................................910 -920

Liability of................................................930

Record of...................................................940

Controls....................................................950

Disqualification of.........................................970

Treatment centers as........................................980


Bank Accounts

As a countable resource....................................4650

Jointly owned..............................................4601


Battered Women

Shelters for...............................................1840

Definition of..............................................1840

Handling income of ........................................1841

Handling resources of .....................................1841,4540

Special procedures for re-issuance in same month ..........1841.1

Issuance of second allotment in same month via WFMO.......14301


Bendex

Explanation of ............................................2530

Reports ...................................................2800


Bilingual Staff & Materials

............................................................230

Boarders

(Also See "Commercial Boarding Houses")

Defined....................................................1624

Eligibility of.............................................1624

Payments from..............................................1624.1,5621

Determining household's share of income....................5621-5623


Boats/Boat Motors/Boat Trailers

As a non-liquid resource...................................4700

As income - producing property.............................4440


Bonds

As a countable resource....................................4610


Bonuses, Annual

Definition of..............................................5502

Handling...................................................5503


Building/Houses/Mobile Homes

As a non-liquid resource...................................4700

As income-producing property...............................4440

Determining rental income..................................5715


Burial Lot

As an excludable resource..................................4460

As a countable resource....................................4700


Capital Gains (Self-Employment)

...........................................................5632

Cars

("See Vehicles")


Casehead

...........................................................1500

Cash on Hand

As a countable resource....................................4620


Casualty Losses

As a shelter deduction.....................................6610


Categorically Eligible

Classification as..........................................1920

Eligibility of.............................................1921-1922

Potentially categorically eligible.........................8961-8964.2


Certificate of Deposit

As a countable resource....................................4660

Ownership of...............................................4601


Certification Periods

Length of..................................................8700-8710

Prioritizing assignment of.................................8720

Shortening................................................11320,11343,11346

Expedited households.......................................9500


Change reminder notice

...........................................................8710

Changes

(See "Reporting Changes")


Child Support

As excluded income.........................................5401

As unearned income.........................................5704-5704.4

Refunds....................................................5704.1


Citizenship

Requirement................................................1621

Verification of............................................1621.2 -1621.4


Civil Rights

See "Discrimination Complaints".............................700 -730

Racial/Ethnic data collection...............................740


Claims

("See Overpayments")


Collateral Contact

Definition of..............................................Glossary

(See "Collateral Contact")

How to designate...........................................Glossary

(See "Collateral Contact")


Commercial Boarding Houses

Eligibility or proprietor..................................1624.2

Eligibility of residents...................................1624

Verification...............................................1624.3

Determining income.........................................5620


Communal Dining Facility

Definition.................................................Glossary,121

Use of food stamps in facility..............................121


Complaint Procedures

Civil Rights................................................700

Program complaints..........................................600

Hearing rights (Summary)..................................16100


Continuation of Benefits

When Administrative Hearing is requested..................16514


Contractual Income

As earned income...........................................5505

Handling of................................................7519


Contributions

As unearned income.........................................5705

As vendor payments.........................................5413


Cooperation, Household

Definition.................................................Glossary

(See "Household Cooperation")

Cooperation at application.................................8300 -8320

Cooperation with Q.C.......................................Glossary

(See "Household Cooperation")

Cooperation at subsequent review...........................Glossary

(See "Household Cooperation")


Costs of Doing Business

As excluded income.........................................5402

Used in determining self-employment income.................5640


Court Litigation, Resources in

As an inaccessible resource................................4920


Deductions

Earned income..............................................6200

Farm Loss..................................................6210

Standard...................................................6300

Dependent care.............................................6400 -6410

Medical....................................................6500 -6526

Excess shelter.............................................6600 -6627

Determining if expense should be deducted..................6700

Determining month of deduction.............................6710

Projecting expenses........................................6720 -6722

Averaging expenses.........................................6730

Chart......................................................6800


Deposits, Utility

As a shelter cost..........................................6610

As an inaccessible resource................................4550


Depreciation

In capital gains...........................................5632

Not an allowable cost of producing self-employment Income..5640


Destitute Households

Definition.................................................9446

Determining eligibility....................................9446

Sources of income for......................................9447

Assigning certification periods............................9500

Postponing verification for................................9510


Disasters

Damages from as a shelter cost.............................6610

Federally declared disaster procedures....................17100 -17700


Discrimination Complaints

Definition of...............................................700

Filing of...................................................710

Verbal allegations of.......................................720

Delays in reporting.........................................730


Disqualified Household Members

For IPV/Work Registration..................................1623.2

For SSN....................................................1623.1

For Workfare...............................................1623.3


Diverted Payments

As unearned income.........................................5706

As earned income...........................................5506


Dividends

As unearned income.........................................5711


Documentation

General explanation.........................................314

Of verbal allegation of discrimination......................720

Of SSN.....................................................2210

Of disability as a work registration exemption.............3230

Of excluded resources......................................4480

Of inaccessible resources..................................4480

Of countable liquid resources..............................4610 -4670

Of non-liquid resources....................................4714

Of vehicles................................................4821

Of lump sum payments.......................................4953

Of excluded income.........................................5416

Of earned income...........................................5516

Of self-employment income..................................5650

Of unearned income.........................................5727

Of dependent care costs....................................6410

Of medical deduction.......................................6526

Of shelter costs...........................................6627

Of date reported change received..........................11300

When shortening certification period......................11320


Drug and Alcohol Treatment Centers

As an authorized representative.............................981

When a resident leaves......................................985.1

Disqualification of.........................................986


Earmarked Resources

As an excludable resource..................................4460


Earned Income Deduction

...........................................................6200

Earnings of a child under 18

............................................... ...........5403

Educational Assistance

Explanation of.............................................1622.4

As excluded income.........................................5404

As earned income...........................................5504,5513

As unearned income.........................................5707


Educational Expenses

Explanation of.............................................1622.4

As excluded income.........................................5404


Eligibility Factors

...........................................................1200

Emancipated Minor

Definition.................................................Glossary

(See "Emancipated Minor")

Earnings of................................................5403 (NOTE)


Energy Assistance Payments

As vendor payments.........................................5413

Excluded by Federal Statute................................5405

Utility assistance from HUD................................5722

HEAP assistance as deductible..............................6626

Other energy assistance as deductible......................6626.1


Enumeration, SSN

...........................................................2400

Equity Value

As a resource..............................................4712

Of real property...........................................4712

Of vehicles................................................4810 -4850


Expedited Service

Entitlement to.............................................9200

Processing standards.......................................9400

Verification...............................................9441

Late determinations........................................9410

Interviews.................................................9420 -9430

Destitute households.......................................9446 -9448

Use of Utility Standard....................................6622.1

Aggregate allotment........................................9500


Expenses, Anticipating

In prospective budget......................................6720

Projecting medical expenses................................6721

Projecting utility expenses................................6722


Expenses, Averaging

...........................................................6730

Expiration, Notice of (EMS-239)

When to issue.............................................10200

What notice must contain..................................10210


Fair Market Value

Vehicles...................................................4821

Real property..............................................4441


Farmworkers, Seasonal

Definition.................................................Glossary

(See "Seasonal Farmworker")

Work registration of.......................................3280

Entitlement to expedited services..........................9200


Farm Loss Deduction

...........................................................5640.1

(By) Federal Statute

Income, excluded...........................................5405 -

Resources, excluded........................................4450 -


Food Stamp Certification Manual

Maintenance of..............................................311

Use of......................................................312


Food Stamp Mail Out

Release from hold.........................................14325

Remails...................................................14301

Supplements...............................................14301

Replacements..............................................14400 -14433

500 transactions..........................................14301

Restorations..............................................14301

Mutilated coupons.........................................14433

Return of Stamps by household.............................14500 -14510


Food Stamp Program

Purpose of..................................................110

Use of food stamps..........................................120

Authorization for...........................................200

State's responsibilities....................................200


Foster Care Payments

As unearned income.........................................5708


Fraud

(See "Intentional Program Violation")


Garnishments

...........................................................5506

Gifts

As unearned income.........................................5709


Good Cause

For voluntary quit.........................................3620

For WORK program non-compliance............................3510

For Workfare non-compliance................................3852

For failure to supply SSN..................................2310


Grants

(See "Educational Assistance")


Group Living Arrangements

As authorized representatives...............................982

When a resident leaves......................................985.2

Disqualification of.........................................986


Head of household, economic

...........................................................3110,3120

Hearings

(See "Fair Hearings or Administrative

Disqualification Hearings")


Home and Lot

As an excludable resource..................................4410


Home Visits

To conduct interview.......................................8260

As part of verification procedure..........................Glossary

(See "Home Visit")


Household Composition

Definition of household....................................1630

Determining................................................1600 -1633

Separate household status..................................1631 -1633


Household Goods

As an excludable resource..................................4420


Household Members

Eligible...................................................1630

Ineligible, Aliens.........................................1621

Ineligible, Students.......................................1622.5 -1622.7

Disqualified...............................................1623 -1623.3

Foster care................................................1640

Boarders...................................................1624 -1624.3

Strikers...................................................1700 -1740


Household, Separate

...........................................................1630-1633

Household, Type of

...........................................................1900

Aged/Disabled..............................................1910

Categorically eligible.....................................1920

Regular....................................................1930

Homeless...................................................1850


HUD Payments

As excluded income.........................................5413

As unearned income.........................................5722


IEVS - (Income and Eligibility Verification System)

General explanation........................................2500

Use of information.........................................2600

Verification...............................................2700

Reports....................................................2800

Savings....................................................2900


ID Cards

...........................................................8840

Identity, Verification of

Person making application..................................1400

Authorized representative...................................960


Immigration and Naturalization Service (INS)

...........................................................1621.1 -1621.4

Income Annualized

...........................................................7517

Income Anticipated

Weekly.....................................................7513.1

Bi-weekly..................................................7513.2

Semi-monthly...............................................7514

Monthly....................................................7516

Not received on scheduled basis............................7515


Income, Averaged

...........................................................7521

Income, Calculation of

Prospective................................................7512 -7523.2

Destitute..................................................9445 -9448

Self-employmen.............................................5600 -5660

Installment contracts......................................5710

Striker income.............................................1730

Student income.............................................1622.4 -1622.6


Income, Earned

Annual Bonuses.............................................5502 -5503

Assistantships.............................................5504

Contractual income.........................................5505

Diverted wages.............................................5506

Military pay...............................................5507

Sick pay/maternity benefits................................5508

Training allowances........................................5509

Odd Job....................................................5512.1

Vista payments.............................................5511

Wages and salaries.........................................5512

Work study.................................................5513


Income Eligibility Standards

...........................................................5200

Income, Excluded

Child Support/Title IV-D...................................5401

Costs of producing self-employment income..................5402

Earnings of a child........................................5403

Earned Income Tax Credits..................................5414

Educational expenses.......................................5404

(By) Federal Statute.......................................5405

In-kind....................................................5406

Irregular Income...........................................5407

Loans......................................................5408

Non-recurring lump sum payments............................5409

Recoupment.................................................5410

Reimbursements.............................................5411

Third-Party beneficiary....................................5412

Vendor payments............................................5413


Income Producing Property

As an excludable resource..................................4440


Income Reference List

...........................................................5800

Income, Self-Employment

Definition ................................................5610

Commercial boarding houses................................ 5620 -5623

Other self-employment income ..............................5630

Determining self-employment gross income ..................5631 -5635

Capital gains..............................................5632

Calculating net income.....................................5640-5642

Certification periods......................................5660

Closely Held Corporations..................................5643


Income, Unearned

AFDC.......................................................5701

Allotments.................................................5702

Annuities................................................. 5703

Child Support/Alimony Payments.............................5704 -5704.4

Contributions..............................................5705

Diverted payments..........................................5706

Educational benefits.......................................5707

Foster care payments...................................... 5708

Gifts......................................................5709

Installment contracts......................................5710

Interest, Dividends, Royalties.............................5711

Pensions...................................................5712

Railroad retirement........................................5713

Reimbursements/Normal Living Expenses......................5714

Rental income..............................................5715

Severance pay..............................................5716

Sick pay...................................................5717

Social Security............................................5718

Strike benefits............................................5719

Supplemental Security Income...............................5720

Unemployment insurance.....................................5721

Utility assistance.........................................5722

Veteran Administration (VA) benefits.......................5723

Workman's compensation.....................................5724


Income Tax Refunds

As an excludable resource..................................4950


Indian Lands

As an excludable resource..................................4450


Individual Retirement Accounts

As a countable resource....................................4630


Ineligible Household Members

...........................................................1620

Ineligible aliens......................................... 1621

Students...................................................1622.3, 1622.5 -1622.7

Disqualified individuals ..................................1623 -1623.3

Boarders ..................................................1624 -1624.3

Residents of institutions .................................1800 -1842


Initial Month of Application

Definition.................................................8100

Budgeting..................................................7522

Prorated initial allotment.................................8610


In-Kind Income

As excluded income.........................................5406


Installment Contracts

As unearned income.........................................5710


Institutions

Definition of..............................................1800

Drug and alcohol treatment centers.........................1820 -1825

Group living arrangements..................................1830 -1834

Homeless Shelters..........................................1850

Shelters for battered women................................1840 -1842

Federally subsidized housing for elderly...................1810

As authorized representative................................980 -986


Insurance

As income..................................................5717

As a shelter deduction.....................................6610

As a medical deduction.....................................6510

As a lump sum payment......................................4950 -4953


Intentional Program Violation (IPV)

Definition ...............................................15410, 16600

Handling IPV overpayments ................................15600 -15640

Disqualification for IPV .................................16600

Imposing the disqualification ............................16800 -16840


Interest

As unearned income ........................................5711

As a business expense......................................5640

When paid on rental property ..............................5715


Interpreters, Requirement for

............................................................230 -232

Interviews

General requirement........................................8200

As a caseworker responsibility..............................313

Scheduling, initial........................................8210

Scheduling, recertification...............................10510

Scheduling, expedited......................................9420

Same day...................................................8220

Later date.................................................8230

Midpoint reviews..........................................11342

Joint applications.........................................8240

Conducting ................................................8250

Out of office, initial ....................................8260

Out of office, recertification............................10530

Failure to attend, initial ................................8503,8521

Failure to attend, recertification........................10520

With an AR.................................................8270


IPV Disqualification Hearings

(See "Administrative Disqualification Hearings")


Irregular Income

As excluded income.........................................5407


Issuance

(See "Food Stamp Mail Out")


Jointly Held Resources

...........................................................4910

Jointly Held Bank Accounts

...........................................................4601

Jointly Held Keogh Plans

...........................................................4640

Junked Vehicles

...........................................................4832

Keogh Plans

As a countable resource....................................4640


Licensed Vehicles

Definition.................................................4820

Determining Resource Value.................................4821


Life Insurance

As a resource..............................................4420

As a lump sum payment......................................4950 -4953


Limits

Income.....................................................5200

Resources..................................................4300 -4310

Live-in-attendants.........................................6510


Loans

As excluded income.........................................5408

As educational assistance..................................5707

Farm loans.................................................5640.2


Lots

Home and lot...............................................4410

Burial lot.................................................4460


Lump Sum Payments

Definition.................................................4950

Handling...................................................4951

Verification...............................................4952

Documentation..............................................4953


Mass Changes

..........................................................11800

Reports generated.........................................11810 -11825


Medical Costs

As an allowable expense....................................6510


Medical Deduction

Definition.................................................6500

Allowable costs............................................6510

Determining amount of......................................6520 -6523

Calculation of.............................................6525

24 month certifications...................................11344


Migrant Farmworkers

Definition.................................................9200

As a destitute household...................................9446 -9448

Work registration of.......................................3280


Military Pay

As earned income...........................................5507


Month of Application

Defined....................................................8100

As relates to proration....................................8610

As relates to retroactive benefits.........................8650


Mortgage Payments

As a shelter cost..........................................6610


Mutilated Coupons

Replacement of............................................14433


Maternity Benefits

As earned income...........................................5508

As unearned income.........................................5717


Mutual Funds

As a countable resource....................................4651


Net Monthly Income

Prospective budgeting......................................7600


Non-Cooperation

Definition.................................................Glossary

(See "Household Cooperation")

At application.............................................8300

When an overpayment is suspected...........................8310

Following certification....................................8320


Non-Discrimination

............................................................700 - 740

Notice of Action

Definition.................................................Glossary

(See "Notice of Action")

Adequate notice............................................Glossary

(See "Notice of Action")

Adverse action.............................................Glossary

(See "Notice of Action")

Of eligibility.............................................Appendix C

Of denial..................................................Appendix C

Of pending status..........................................8506

Of variable basis of issuance..............................8810

For joint AFDC/FS applications.............................8960

For potentially categorically eligible.....................8963

For expedited applications when verification is postponed..9500

At reported change........................................11300

At midpoint review........................................11345

Exemptions from...........................................11900


Out of Office Interview

At initial application.....................................8260

At recertification........................................10530


Overpayments

When to prepare...........................................15200

Timely submission.........................................15300

How to prepare............................................15400 - 15420

Overpayment Unit Responsibilities.........................15500 - 15534

IPV overpayments..........................................15600 - 15640

Recoupment................................................15700

Accepting food stamps in payment of.......................15800 - 15830

Tax refund intercept......................................15900 - 15970

Referral for disqualification hearing.....................16710 - 16712

Offsetting claims.........................................13320

Failure to report changes.................................11240

Liability of AR's...........................................930

Liability of Treatment Centers as AR's984


PA Households

Right to joint interview...................................8240, 8960

As categorically eligible..................................1920, 8961 - 8964


Pending Status of Applications

...........................................................8520 -8530

Pending Status

Notice of..................................................8506


Pension Funds

As unearned income.........................................5712

As excluded resources......................................4420


Personal Effects/Personal Property

As an excluded resource....................................4420

As a non-excluded resource.................................4700


Personnel

Standards...................................................220

Training of.................................................240

Volunteers..................................................220


Prescreening

Expedited services.........................................9300


Processing Standards

Initial applications.......................................8500

Expedited applications.....................................9400

Recertifications..........................................10600 - 10640

Changes...................................................11310

Mid pint reviews..........................................11341


Program Complaints

............................................................600

Property, Income Producing

As an excluded resource....................................4440 - 4441


Property for Sale

As an excluded resource....................................4530


Program Information

Informational activities....................................210

General program information.................................520


Property in Probate

As an inaccessible resource................................4520


Property for sale

As an inaccessible resource................................4530


Property Taxes

As a shelter cost..........................................6610

As a cost of producing self-employment income..............5640


Proration of Benefits

...........................................................8610

Pseudo Social Security Number

Assignment of..............................................8161

Use at initial application.................................8161


Quality Control

............................................................800

Selection of cases..........................................810 - 830

Reviewing active cases......................................840

Calculating case error rate.................................850

Calculating dollar error rate...............................860

Appeal process..............................................890


Questionable Information (Handling)

Authorized representatives..................................940 - 950

Residency..................................................1330

Age of head of household...................................1500

Household composition......................................1610

Separate dwelling claims...................................1632

Separate household status..................................1632.1

IEVS.......................................................2720

Disability, (Work Registration)............................3230

Home and lot...............................................4410

Trust funds................................................4510

Property in probate........................................4520

Real property for sale.....................................4530

Resources of residents of shelters for battered women .....4540

Security deposits..........................................4550

Encumbrances...............................................4713

Resource value/licensed vehicles...........................4821

Lump sum payments..........................................4952

Combined accounts..........................................4960

Excluded income............................................5415

Verification of unearned income............................5727

Dependent care costs.......................................6410

Household cooperation......................................8300

Shortening certification periods..........................11320

Changes in resources......................................11424

Changes in HH composition.................................11434, 11436

Changes in address/residency..............................11446

Reports from Q.C. ........................................11740

Field investigations......................................11750

Reports from individuals..................................11770

Generally known information...............................11780


Quit, Job

(See "Voluntary quit")
Racial/Ethnic Data Collection ............................................................740

Railroad Retirement

As unearned income.........................................5713


Recertification

Notice of expiration......................................10200 -10210

Timely application........................................10300

Untimely application......................................10400

Interviews................................................10500 -10530

Processing, timely........................................10600 -10640

Processing, untimely......................................10700 -10710


Reconciliation, semi-annual

..........................................................14600 - 14660

Records and Reports (Also see "Reports")

General information.........................................400

Retention...................................................410

Order.......................................................420

System Reports..............................................430

Old manual issuance records.................................440

Household access to records.................................540


Recoupments

As excluded income.........................................5410

As allotment reduction....................................15700


Recreational Vehicles

...........................................................4840 -484t

Reimbursements

As excluded income.........................................5411

As earned income...........................................5512

As unearned income.........................................5714


Rent

As a shelter cost..........................................6610

As a cost of producing self-employment income..............5640


Rental Income

...........................................................5715

Reimbursement

As unearned income.........................................5714

As excluded income.........................................5411


Reporting Changes

Requirement...............................................11200 -11240

Processing standards (General)............................11310

Failure to report.........................................11240

Income changes............................................11410-11414

Resources changes.........................................11420-11425

HH composition............................................11430-11436

Residence changes.........................................11440-11446

Medical expense changes...................................11450-11455

Not required to be reported...............................11500

PA households.............................................11600-11630

Reported by other DEMS personnel..........................11710

Nursing home workers......................................11720

Service workers...........................................11730

quality Control...........................................11740

Field investigation.......................................11750

Public information........................................11760-11780

Mass changes..............................................11800-11825

Exemptions from notice....................................11900


Reports, Prepared by County

Illegal aliens.............................................1621.4

Drug treatment and rehab. centers..........................1824

Homeless meal providers....................................1852

IEVS Savings...............................................2900

Workfare...................................................3800 -3880

Quality Control...........................................11740

Suspected fraud...........................................11750

Offset of restored benefits...............................13320

Reconciliations...........................................14670

Overpayments..............................................15430

Food stamps accepted on overpayments......................15800-15830

Fair hearing file.........................................16511

Administrative disqualification file......................16720 -16722

Disaster issuance.........................................17600

Disaster review...........................................17700


Reports, System Generated

As part of the case record..................................430

SSN verification...........................................2400 -2411

IEVS.......................................................2500 -2920

Application reports........................................8160

Notice of expiration......................................10210

Mass change...............................................11821 -11825

Review for change..........................................5503, 7522, 2223

Midpoint Review...........................................11340

Food Stamp Mail Out.......................................14200, 14300


Replacement of food stamps

Mutilated coupons.........................................14433

Lost in disaster..........................................14432

Full allotment, lost in mail..............................14410 -14420

Partial allotment, lost in mail...........................14431

Lost or Stolen after delivery.............................14401


Residency

Determining................................................1300 -1320

Verification of............................................1330


Resources

When determined............................................4200

Eligibility standards......................................4300 -4310

Excluded...................................................4400 -4480

Inaccessible...............................................4500 -4580

Countable liquid...........................................4600 -4670

Countable non-liquid.......................................4700 -4714

Vehicles...................................................4800 -4841

Special situations.........................................4900 -4974


Resources, Excluded

Burial lots................................................4460

By law.....................................................4450

Earmarked..................................................4460

Home and lot...............................................4410

Household goods............................................4420


Resources, Excluded

Income producing property..................................4440

Income tax refunds.........................................4950

Indian lands...............................................4450

Life insurance policies....................................4420

Personal effects...........................................4420

Resources of AFDC/SSI Recipients...........................4451

Prorated income............................................4460


Resources Inaccessible

Irrevocable trust funds....................................4510

Property in probate........................................4520

Property for sale..........................................4530

Residents of shelters for battered women...................4540

Security deposits..........................................4550

Trust funds................................................4510


Resources, Liquid

Bonds......................................................4610

Bank accounts..............................................4650

Cash on hand...............................................4620

Advanced Earned Income Tax Credits.........................4621

IRA's......................................................4630

KEOGH plans................................................4640

Mutual funds...............................................4651

Savings certificates.......................................4660

Stocks.....................................................4670


Resources, Non-liquid

Boats/boat motors/boat trailers............................4700

Buildings/houses/mobile homes..............................4700

Burial lots................................................4700

Non-excludable personal property...........................4700

Vacation homes/time-shares.................................4700

Vehicles...................................................4800 -4850


Resources, of Disqualified or Ineligible Member

As inaccessible resource...................................4930

Of ineligible students.....................................1622.7

For SSN....................................................1623.1

For IPY or Work Registration non-compliance................1623.2

For Workfare Sanction......................................1623.3

Of ineligible aliens.......................................1621.3


Resources, Owned by Residents of Shelters For

Battered Women.............................................4540


Resources, Special Situations

Jointly owned resources....................................4910

Court litigation...........................................4920

Of disqualified/ineligible members.........................4930

Of sponsored aliens........................................4940

Lump sum payments..........................................4950 -4953

Transfer of resources......................................4970 -4974


Resources, Vehicles

(See "Vehicles")


Responsibilities

Of DEMS.....................................................200

Of caseworker...............................................300 -317

Of Institution as AR........................................984 -986

For designation of casehead................................1500

Of sponsored aliens........................................1621.9

Of authorized meal providers...............................1851

Of work registrants........................................3500

For workfare...............................................3840 -3856

At application, county office..............................8130

At application, for household..............................8300 -8320

For reporting changes.....................................11200 -11240

Of Overpayment Unit.......................................15500

Of Accounting Section (For Overpayments)..................15510

County office, fair hearings..............................16531

County office, hearing decision...........................16540 -16542

For conducting disqualification hearings..................16704

For imposing the disqualification.........................16800

For determination of a disaster...........................11200

For verification..........................................Glossary

(See "Verification")

For issuing notices.......................................Glossary

(See "Notice of Action")

For designating a collateral..............................Glossary

(See "Collateral Contact")


Restorations - out of state

...........................................................1350

Rights, of Households

To file discrimination complaint............................710 -730

To designate AR.............................................900

To designate case head.....................................1500

Of residents of group living arrangements..................1830

Of residents of shelters for battered women................1840

At application.............................................8120

For out-of-office interview................................8260

To retroactive benefits....................................8650

To apply at SSA office.....................................8920

To joint FS/AFDC application...............................8960

As categorically eligible..................................8961 -8964.2

To expedited services......................................9200

To notice of expiration...................................10200

To supplements/restorations...............................13100

To file a fair hearing....................................16300

To review hearing file....................................16512

To subpoena witnesses.....................................16513

To postpone hearing.......................................16524

To judicial review........................................16537

To waive disqualification hearing.........................16750

To review disqualification file...........................16761

To participate in program pending determination of an IPV..16770

During disqualification hearing...........................16782

To judicial review........................................16910

To apply under disaster provisions........................17310


Roomers

DefinitionGlossary

(See "Roomer")

Determining income from....................................5715


Rounding

For weekly income..........................................7513.1

For bi-weekly income.......................................7513.2

For semi-monthly income....................................7514

For un-scheduled income....................................7515

For averaged income........................................7521

When calculating gross income..............................7524

When calculating net income................................7600

When calculating prorated initial allotment................8610

Minimum food stamp allotments..............................8620 -8640


Royalties

As unearned income.........................................5711


Same Day Filing

...........................................................8120


Same Day Processing

...........................................................8220


Savings Certificates (CD's)

As, a countable resource...................................4660


Scheduling Interviews

Initial applications.......................................8210

Out of office..............................................8260

Expedited..................................................9420 -9430

Recertification...........................................10510


Scholarships

As educational assistance..................................1622.4


School Employees

Determining the income of..................................7519


Screening

For expedited service......................................9300 -9323


Screens, Online

...........................................................See Appendix H


Security Deposits

As an inaccessible resource................................4550


Self-Employment Income

(See "Income, Self-Employment")


Separate Household Status

...........................................................1631 -1633


Severance Pay

As lump sum payment........................................5409

An unearned income.........................................5716


Shelter Costs, Allowable

...........................................................6610


Shelter Deduction

Definition.................................................6600

Allowable costs............................................6610

Utility standard...........................................6620 -6622

Actual utility costs.......................................6623

Shared costs...............................................6624

Excess utility usage.......................................6625

HEAP payments..............................................6626


Shelters for Battered Women

As authorized representatives...............................983

When a resident leaves......................................985.3

Disqualification of.........................................986


Sick Pay

As earned income...........................................5508

As unearned income.........................................5717


Social Security Numbers

Authorization..............................................2100

Requirement................................................2200

Verification/Enumeration...................................2400


Social Security Payments

As unearned income.........................................5718


Sponsored Aliens

...........................................................1621.5

Deeming income and resources...............................1621.6

Change of sponsor..........................................1621.7

Change in sponsor's circumstances..........................1621.8

Sponsor verification.......................................1621.9

Notices....................................................1621.10

Overissuances..............................................1621.11


SSI (Supplemental Security Income)

...........................................................5720


Staffing

............................................................220 -242


Standard Deduction

...........................................................6300


Standard Utility Allowance

As an allowable shelter cost...............................6610

Explanation of.............................................6620

Determining entitlement for................................6621 -6621.1

Choosing between actual and standard.......................6622


Stocks

As a countable resource....................................4670


Strikers

Definition.................................................1700

Status as striker..........................................1710

Resources of strikers......................................1720

Determining income.........................................1730

Verification/documentation.................................1740


Students

Determining eligibility....................................1622 -1622.3

Income and resources (eligible)............................1622.4

Income and resources (ineligible)..........................1622.5 -1622.7


Supplemental Security Income

As unearned income.........................................5720


Tax Credits

(See "Earned Income Tax Credits")


Tax Refunds

As non-recurring lump sum payments.........................4950


Telephone Expense

As an allowable shelter cost...............................6610


Telephone Interviews

...........................................................8260, 10530, 11342


Third-Party Beneficiary

As excluded income.........................................5412


Thirty-Day Processing

Initial applications, standards............................8500

Approvals..................................................8502

Denials....................................................8503

Delayed applications.......................................8510 -5830

Applications pending 60 days or more.......................8540


Training Allowances

As earned income...........................................5509


Training

Requirements................................................240

Public attendance of........................................241

FNS review..................................................242


Transfer of Resources

...........................................................4970 -4974


Travel Advances

As a reimbursement.........................................5411

To destitute households....................................9447


Treatment Centers

Use of food stamps in.......................................120

As authorized representatives...............................981

When a resident leaves......................................985.1

Disqualification of.........................................986


Trust Funds

...........................................................4510

Tuition and Mandatory Fees

As an exclusion from educational income....................1622.4, 5404


Unearned Income

(See "Income, Unearned")


Unemployment Compensation

As unearned income.........................................5721


Union Membership

As good cause (Work Registration)..........................3510

Of striking members........................................1700 -1710


Unlicensed Vehicles

Definition.................................................4830

Determining resource value.................................4831 -4832


Unoccupied Home

Expenses of, as a shelter cost.............................6610


Utility Assistance

As unearned income.........................................5722


Utility Expenses

As an allowable shelter cost...............................6610


Utility Standard

Definition of..............................................6620

Entitlement to.............................................6621 -6621.1

Choosing to use............................................6622 -6622.1

Shared costs...............................................6624

Use of when utility bills paid by HEAP.....................6626


Vacation Homes/Time Shares

As a non/liquid resource...................................4700

As income producing property...............................4440


Variable Allotment

At initial application.....................................7522

For AFOC applicants........................................8960

For categorically eligible.................................8963

Authorization of..........................................14323


Vehicles

Licensed vehicles..........................................4820 -4821

Unlicensed vehicles........................................4830 -4831

"Junked" vehicles..........................................4832

Recreational vehicles......................................4840 -4841

Totally excluded...........................................4430


Vendor Payments

As excluded income.........................................5413

As earned income...........................................5506

As unearned income.........................................5706


Verification

Of separate household status...............................1633

Of striker's income........................................1740

IEVS.......................................................2700 -2720

Of not obvious disability for work registration............3230

Of non-liquid resources....................................4713

Of excluded resources......................................4470

Of countable resources.....................................4600

Of lump sum payments.......................................4952

Of status as an eligible alien.............................1621.2 -1621.2.4

Of excluded income.........................................5415

Of earned income...........................................5514 -5515

Of self-employment income..................................5650

Of unearned income.........................................5725 -5726

Of dependent care costs....................................6410

Of medical costs...........................................6524 -6524.1

At midpoint Review........................................11343

Of shelter cost............................................6627


Veterans Administration (VA) Benefits

As unearned income.........................................5723


Vista Payments

As excluded income.........................................5405

As included income.........................................5511


Voluntary quit

Defined....................................................3600

When to apply sanction.....................................3610

Good cause.................................................3620

Caseworker judgement.......................................3621

Verification...............................................3630

Disqualification...........................................3640

Notices....................................................3650

Ending disqualification....................................3660

Disqualification at reported change.......................11433


Voluntary Withdrawal of Application

...........................................................8150


Voluntarily Leaving the Program

..........................................................11900


Wages and Salaries

As earned income...........................................5512 -5512.1


Workfare

Defined....................................................3800

Participants...............................................3810

Obligation.................................................3820

Conditions.................................................3801

Responsibilities, county office............................3830

Responsibilities, registrant...............................3830 #6

Responsibility, sponsor....................................3840

Sanctions..................................................3850 -3856

Hearings...................................................3860

Reporting..................................................3870

Enhanced reimbursement.....................................3880


Project SUCCESS

Definition.................................................3400

Operation..................................................3410

Who will participate.......................................3420

Referral to................................................3420 -3433

Closure of Case............................................3434

Compliance.................................................3500 -35242.


Work Registration

Summary....................................................3100

Terminology................................................3110

Head of Household..........................................3120 -3121

Exemptions.................................................3200 -3290

Referral...................................................3310 -3320

Project SUCCESS............................................3400 -3434

Compliance.................................................3500 -3524.2

Voluntary quit.............................................3600 -3660

Appeals....................................................3700

Workfare...................................................3800 -3880


Workers or Workman's Compensation

As unearned income.........................................5724


Work-Study

As earned income...........................................5513


Wrong office, Filing Application in

...........................................................8141